Position: HR Administrator
Fixed Schedule: Monday - Friday: 8AM - 5PM MST
JOB PURPOSE: Why does this role exist?
The HR Administrator is a critical support role for the client's People & Culture team. This position is responsible for maintaining the accuracy of employee records, managing the HUMI HRIS system, ensuring timely payroll administration, and overseeing onboarding and offboarding processes. As the first point of contact for many HR and payroll matters, the HR Administrator must demonstrate confidentiality, initiative, and strong attention to detail while contributing to the overall employee experience.
KEY ACCOUNTABILITIES
Human Resources
• Maintain and update the HUMI HRIS system as the superuser; ensure all employee records are current.
• Manage full-cycle onboarding and offboarding, including system setup, documentation, checklists, and departure processes.
• Track and report on employee PTO, leaves, and training completion.
• Maintain employee files, HR documentation, and operational guidelines.
• Support recruitment administration, including posting roles and tracking candidates.
• Coordinate employee surveys (Empower) and assessments (Kolbe, StrengthFinder, PRINT), providing HR reporting and action planning as required.
• Handle confidential employee matters with discretion and sound judgment.
Payroll & Benefits
• Administer bi-weekly payroll in HUMI, ensuring accuracy and compliance with Canadian requirements.
• Manage employee benefit plans, including enrollment, changes, and terminations.
• Collaborate with Finance to reconcile payroll and benefits-related accounts.
• Provide payroll and benefits support to employees, resolving inquiries promptly.
Employee Relations & Engagement
• Act as the first point of contact for employee inquiries regarding HR policies, benefits, and payroll.
• Support employee engagement initiatives, recognition programs, and culture- building activities.
Recruitment & Talent Support
• Post job openings, manage applicant tracking systems, and coordinate interviews.
• Conduct background and reference checks.
• Prepare offer letters and associated paperwork for new hires.
• Maintain and update job descriptions.
HR Data & Reporting
• Generate and analyze HR reports (headcount, turnover, absenteeism, etc.).
• Provide insights and adhoc reporting on HR metrics to support decision-making.
Learning & Development Support
• Track and coordinate employee training, certifications, and professional development.
General Administration
• Maintain organizational charts and reporting structures.
• Support HR projects such as compensation reviews, performance management cycles, or system upgrades.
• Liaise with external HR, payroll, and benefits vendors as needed.
FUNCTIONAL COMPETENCIES
• Knowledge of and hands-on experience with HUMI HRIS or similar platforms.
• Uphold the client's Core Values and contribute to a collaborative, high- performance culture.
• Ensure compliance with all policies and regulatory requirements.
• Demonstrate initiative, resourcefulness, and a proactive approach to problem-solving.
• Maintain strict confidentiality and exercise sound judgment in sensitive matters.
• Deliver an exceptional employee experience by being responsive, accurate, and solutions-oriented.
• Strong organizational skills with the ability to prioritize and manage multiple deadlines.
• Excellent written and verbal communication skills; ability to build relationships across the organization.
• Tech-savvy with proficiency in Microsoft 365 (Word, Excel, PowerPoint, Teams, SharePoint).
• Advanced knowledge and hands-on experience with HUMI HRIS or similar platforms.
• Team-oriented with the ability to work independently and in cross-functional groups.
• Professional demeanor; adaptable in a fast-paced, evolving environment.
QUALIFICATIONS
• 3–5 years of experience in HR administration, with payroll responsibilities.
• Experience managing an HRIS system (HUMI preferred).
• Payroll processing experience (Canadian payroll strongly preferred).
• Experience with employee onboarding, offboarding, and benefits administration.
• Post-secondary education in HR, Business Administration, or related field preferred
Independent Contractor Perks
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job