Schedule: 40 hours/week, Monday to Friday 8:30 am to 5:30 pm with 1 hour unpaid break Malaysia Time GMT +8

Timezone: Malasya time zone GMT +8

Role Overview

We are seeking a highly organized and proactive Executive Virtual Assistant to support client communications, administrative operations, and internal workflows. This role is critical to delivering an exceptional client experience, managing data and systems, and supporting the day-to-day needs of the business. The ideal candidate is detail-oriented, service-driven, confident, and comfortable working independently while collaborating with internal and external stakeholders.

Work Schedule & Availability

• Standard schedule: 8:30 AM – 5:30 PM Malaysia Time (GMT+8)

• During weeks when the client is in Hawaii (2–3 weeks, approx. 4x per year):

  • Must be able to start as early as 5:30 AM Malaysia Time

• During the first 4 weeks of training:

  • Must overlap with Central Time (GMT-6)

Key Responsibilities

Client Communications & Data Management

• Own recurring client communications and ensure accurate data tracking

• Build strong client relationships through clear, concise, and timely communication

• Provide solution-oriented service with a positive attitude

• Own the client experience outside the session room

• Manage internal and external client data in Google Drive and Asana

• Coordinate session logistics with clients

• Complete all session-related tasks in Asana by assigned deadlines

• Report any task delays or issues to the Integrator

• Own and manage the sales dashboard in Asana

• Support occasional business development research projects

• Learn and follow the EVA administrative process (training provided)

Administrative Support

• Manage calendars, inboxes, data entry, meeting prep, invoicing, and occasional personal tasks

• Resolve calendar conflicts and coordinate meeting logistics

• Prepare and organize documentation for meetings

• Sort and respond to emails across multiple inboxes (2-hour max response time)

• Manage internal and external communications via email and phone

• Adapt to shifting priorities and deadlines

• Attend Zoom meetings and take detailed notes when required

• Collaborate with key internal and external stakeholders

• Anticipate Wayne’s administrative needs proactively

Requirements

Education & Experience

• Bachelor’s degree or equivalent combination of education and experience

• Experience with EOS or supporting an EOS Implementer is a plus

Skills & Competencies

• Highly organized with strong attention to detail

• Strong business judgment and decision-making ability

• Service-oriented with a consistently positive attitude

• Able to work independently with minimal supervision

• Confident asking questions and improving processes

• Action-oriented and proactive

• Advanced English writing and communication skills

• Willingness to learn and follow the EVA administrative system

 

Core Values

• Be Humbly Confident
  Open, honest, real, and ready to make a positive difference

• Grow or Die
  Always seeking growth and improvement

• Help First
  Lead with value and service

• Do the Right Thing
  Act with integrity and accountability

• Do What You Say
  Sometimes more, never less

• All In
  Fully committed, no half-measures

Independent Contractor Perks
Health Insurance coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job