Schedule: Monday to Friday, 9:00 AM – 5:00 PM EST
Client Time Zone: EST
Total Weekly Hours: 40 hours

 

Our client is seeking a reliable and highly organized Virtual Admin & Operations Support professional to assist with daily administrative tasks and internal operations. This role focuses on keeping systems, communications, and trackers well-organized so leadership can focus on higher-level priorities.

The ideal candidate is structured, detail-oriented, and comfortable managing inboxes, schedules, and digital systems.

 

Responsibilities

Administrative Support

• Triage and organize inboxes

• Manage scheduling and calendar coordination

• Follow up on invoices and outstanding items, as needed

• Organize and maintain digital documents

 

Operations Support

• Update internal trackers (non-procurement related)

• Maintain CRM accuracy and data hygiene

• Ensure systems and records are organized and up to date

• Support leadership by taking ownership of recurring administrative tasks

 

Process Support

• Implement tasks and handoffs based on leadership “Stop Doing” lists

• Assist with documentation and workflow cleanup

• Support internal process organization

 

Requirements

• Strong organizational and administrative skills

• Excellent written communication skills

• Experience with inbox and calendar management

• Familiarity with CRM systems

• Comfortable working with trackers and shared documents

• Ability to prioritize tasks independently

 

Independent Contractor Perks

• Health insurance (available in eligible locations)

• Permanent work-from-home arrangement

• Immediate hiring