Job Description: You’ll play a crucial role in managing the digital backbone of executive content creation. This behind-the-scenes position offers the perfect opportunity to work with innovative AI tools while supporting high-level content operations. You’ll ensure seamless organization of client assets, from raw recordings to processed insights, enabling the creative team to focus on what they do best. This role offers excellent growth potential as operations expand and provides exposure to the intersection of executive communication and AI-powered content development.

Schedule: Monday to Friday 10 AM to 2 PM. EST preferred but flexible

Responsibilities:

• Download and organize Zoom call recordings into structured client-specific drive folders
• Maintain streamlined file management systems for multiple executive client accounts
• Upload and process call transcripts through AI software platforms to extract key topics and insights
• Ensure all digital assets are properly stored, labeled, and easily accessible for content teams
• Handle various administrative projects and tasks as they arise in daily operations
• Perform general data entry and file organization to support content creation workflows
• Maintain consistent folder structures and naming conventions across all client accounts
• Support the operational efficiency of a growing content agency through reliable admin work

Requirements:

• Strong attention to detail and exceptional organizational skills
• Experience with file management systems and cloud storage platforms
• Comfort working with AI software and transcription tools
• Proficiency in basic administrative tasks including data entry and digital file organization
• Ability to work independently and manage multiple client folders simultaneously
• Reliable internet connection and computer setup for remote work
• Bonus if you have experience with content creation workflows or executive support
• It helps if you’re familiar with Zoom recording management and transcript processing

Why Join This Team?:

• Completely remote work arrangement with flexible scheduling within business hours
• Behind-the-scenes role with zero client interaction or phone responsibilities required
• Opportunity to work with cutting-edge AI tools in the content creation space
• Potential for growth from part-time to full-time based on performance and business needs
• Exposure to executive-level content development and ghostwriting operations
• Supportive team environment focused on operational excellence and efficiency

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job