Schedule:

• Part-time (20hours/week)

• Flexible during client business hours

• Client Timezone: Eastern Standard Time

 

Client Overview:

Support a professional services practice delivering commercial legal services and privacy consulting. This role plays a critical part in maintaining accurate financial records, billing integrity, and financial forecasting while handling sensitive financial and legal information with the highest level of discretion.

 

Job Description:

As a Financial Administrator & Analyst, you will support bookkeeping, client billing, accounts receivable, and financial forecasting. This role requires strong analytical skills, exceptional attention to detail, and experience working with professional services billing. You will manage invoices, track payments, support forecasting, and maintain clean, auditable financial documentation.

 

Responsibilities:

Financial Administration & Bookkeeping

• Perform bookkeeping and maintain accurate financial records

• Upload and organise receipts and expense documentation

• Reconcile accounts and identify discrepancies

• Maintain clean, auditable financial documentation

Billing & Accounts Receivable

• Compile and verify billable hours for legal and consulting engagements

• Assign and verify billing rates and invoice details

• Proofread invoice descriptions and format invoices for accuracy

• Generate and send invoices via Mercury

• Track invoices and follow up on outstanding payments

• Reconcile payments in Mercury and update records in Excel

Financial Analysis & Forecasting

• Support cash flow tracking and revenue projections

• Assist with basic financial reporting and forecasting

• Monitor trends and flag issues or anomalies

• Provide structured financial summaries as required

Compliance & Confidentiality

• Handle confidential legal, financial, and private information with strict discretion

• Maintain confidentiality regarding clients, matters, and billing details

• Follow internal data security and record-keeping procedures

 

Requirements:

• Experience in financial administration, bookkeeping, financial analysis, or accounts receivable

• Strong analytical skills and exceptional attention to detail

• Proficiency in Excel or equivalent spreadsheet tools

• Experience supporting professional services billing (legal, consulting, or advisory preferred)

• Strong written and verbal English communication skills

• Ability to work independently in a remote environment

• Reliable internet connection and professional remote setup

Preferred:

• Experience with QuickBooks and/or FreshBooks

• Familiarity with Mercury or similar banking/payment platforms

 

Scope & Engagement:

• Part-time or contract-based role

• Fully remote work arrangement

• Flexible hours aligned with business needs

• Long-term opportunity based on performance

 

Why Join This Team?

• High-trust role handling sensitive financial and legal information

• Analytical work beyond basic bookkeeping

• Fully remote engagement

• Opportunity to support financial forecasting and reporting

• Professional services environment with clear expectations

 

Independent Contractor Perks

• Permanent work from home
• Immediate hiring