Role Name: Admin Assistant

Schedule: 20+ hours per week with potential to scale to 40 hours per week within 2–3 months

Client Timezone: Mountain Time (Arizona)

Client Overview: Join a thriving private chef company that serves 65-70 high-end clients weekly in luxury homes. This growing business is ready to scale beyond manual processes and transform how they manage client relationships from initial onboarding through ongoing service delivery. You’ll play a crucial role in implementing cutting-edge automation tools and potentially AI-driven solutions.

Job Description: You’ll own the transformation of a successful private chef business from manual chaos to streamlined automation. This is your chance to build systems from the ground up, implement modern CRM solutions, and create workflows that will scale a unique service business. You’ll work directly with the business owner to centralize scattered client information and create seamless onboarding experiences that delight high-end clientele.

Responsibilities:

• Set up and manage automated email response systems for client inquiries and onboarding workflows
• Create and maintain streamlined client onboarding processes, including digital forms and contract management
• Implement and configure a CRM system to centralize client data currently scattered across emails and documents
• Design contract distribution and collection workflows that eliminate manual handoffs
• Organize and migrate existing client information into centralized database systems
• Support the development of automated menu generation systems based on client dietary preferences and restrictions
• Build client communication templates and standardize service delivery processes
• Provide strategic administrative support for daily operations and process optimization

Requirements:

• Experience with CRM implementation and database management systems
• Proficiency in email automation platforms and workflow creation tools
• Strong organizational skills with keen attention to detail in client-facing processes
• Familiarity with Google Workspace, document management, and cloud-based systems
• Understanding of automation tools and process improvement methodologies
• Excellent written communication skills for client-facing materials
• Ability to work independently while managing multiple concurrent projects
• Bonus if you have experience with client onboarding in service-based businesses
• It helps if you’re familiar with AI tools and integration possibilities

Why Join This Team?:

• Remote work with flexible scheduling and potential for growth to full-time
• Direct partnership with the business owner on strategic automation initiatives
• Opportunity to build systems from scratch and see immediate impact on business operations
• Work with high-end clientele in the unique private chef industry
• Potential involvement in cutting-edge AI and technology integration projects
  
  Independent Contractor Perks
  Permanent work from home
  Immediate hiring
  Steady freelance job

Apply now. Start helping.