Job Overview

Our client is seeking a highly organized and detail-oriented Administrative Assistant to serve as the operational glue across multiple departments. This critical role supports sales, writing, reporting, finance, client management, and HR functions. You will be responsible for ensuring smooth cross-departmental operations, maintaining high data integrity, and driving overall business efficiency. The ideal candidate is proactive, structured, and comfortable handling sensitive data while moving seamlessly between different team workflows.

Client Overview

Join a multifaceted organization that values data-driven decision-making and operational excellence. The company operates across several specialized divisions—from high-volume sales and content production to client management and HR. They are looking for an assistant who can act as a reliable partner to leadership, helping to scale their processes and maintain a professional standard for both internal teams and external clients.

Schedule

• Monday – Friday, 9:00 AM – 6:00 PM (40 hours per week) Overlapping US time zones; exact schedule depends on client needs.

Independent Contractor Perks

• Permanent work-from-home setup
• Immediate hiring
• Health Insurance Coverage for eligible locations 

Responsibilities

Sales & Writing Operations

• Lead Management: Review bookings to assess lead quality, removing unqualified or invalid leads to protect the sales team's time.
• Pipeline Oversight: Manage the CRM to ensure data accuracy, track key sales metrics, and provide performance insights.
• Content Coordination: Coordinate writer assignments, manage task systems to track deliverables, and ensure projects are completed on schedule.

Finance & Reporting

• Financial Support: Assist with payment tracking, financial reporting, and support collections/follow-ups for overdue invoices.
• Documentation: Prepare and maintain business reports, including media coverage updates for client communication.
• Data Integrity: Ensure all company records and operational reports are accurate, organized, and audit-ready.

Client & HR Support

• Client Success: Provide general support, triage client inquiries to the correct teams, and assist with onboarding activities.
• Team Lifecycle: Coordinate the onboarding and offboarding of team members, managing access to company tools (Slack, CRM, Project Management platforms).
• Compliance: Maintain employee records and support internal training initiatives to ensure alignment with company policies.

Requirements

• Strong organizational skills with a proven ability to multitask across different departments effectively.
• Proficiency in CRM systems and modern task/project management tools (e.g., Asana, ClickUp, or Monday.com).
• Excellent written and verbal English communication skills for professional client and internal interactions.
• Experience in administrative or sales operations roles, ideally within a remote environment.
• Analytical thinking: Ability to review data (like lead quality or financial reports) and identify patterns or issues.
• Reliability: Ability to handle sensitive data with complete confidentiality and work independently.

Qualifications

• Previous experience supporting C-level executives or Founders (Preferred).
• Experience with automated reporting or data visualization (Nice to Have).

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.