Job Highlights: 

• Contract type: Independent Contractor
  

• Weekly Schedule: Monday to Friday (40 hours per week)

  Daily Schedule: 9:00 AM – 6:00 PM Ontario time (1 hour unpaid break)

 

Client Overview:

We are a bilingual (English–French) professional services firm serving nonprofit organizations. The business provides accounting, advisory, and financial reporting support, with a growing focus on webinars, workshops, and client education initiatives.

 

Role Overview

We are seeking a highly proactive, experienced Executive Assistant to provide full-time support to the Founder/C-level executive. This role goes beyond traditional administrative work and blends executive support, presentation creation, social media assistance, and operational follow-through.

 

The ideal candidate is independent, detail-oriented, and already proficient in the required tools — particularly Canva and social media platforms — and does not require step-by-step training to execute tasks.

 

This is a long-term opportunity with room for growth as responsibilities expand over time.

 

Responsibilities

Executive & Administrative Support

• Manage and monitor executive email inbox; organize, prioritize, and follow up on emails as needed

• Track action items from client and internal meetings and proactively follow through until completion

• Assist with scheduling, coordination, and general executive support tasks

• Support invoicing and other administrative processes as responsibilities transition over time

Presentations & Webinar Support

• Create professional, polished presentations using Canva for:

  • Board presentations

  • Financial statement presentations

  • Webinars and workshops

• Draft first versions of presentations independently and revise based on feedback

• Maintain consistency with brand style and presentation standards

Social Media & Online Engagement

• Assist with drafting and posting content on social media platforms (primarily LinkedIn and Instagram)

• Monitor comments and messages and respond on behalf of the executive as appropriate

• Support basic social media engagement and community interaction

Communication & Coordination

• Draft professional written communications on behalf of the executive

• Use translation tools (e.g., ChatGPT or similar) to support French-language responses when needed

• Ensure clear, timely communication with clients and internal team members

 

Requirements

Experience & Skills

• Proven experience as an Executive Assistant or similar role, supporting senior leadership

• Strong proficiency in Canva (presentation design is required)

• Experience supporting or managing social media accounts (LinkedIn, Instagram preferred)

• Excellent written and verbal English communication skills

• Highly organized, detail-oriented, and proactive

• Able to work independently without constant supervision

Tools & Tech

• Canva (advanced / confident user)

• Social media platforms (LinkedIn, Instagram)

• Email and calendar management tools

• Comfortable using productivity and AI tools (e.g., ChatGPT, translation tools)

 

Benefits

Independent Contractor Perks

• Health Insurance Coverage

• Permanent Work from Home

• Immediate Hiring

• Steady Freelance Job

 

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Job ID: 46671780151