Marketing Operations Assistant – Sports & Fitness Startup | Remote | Part-Time
Role Name: Marketing Operations Assistant
Schedule: 20h per week , flexible within EST.
Client Timezone: EST
Client Overview
Join a fast-growing sports and wellness startup that’s redefining how people move, train, and connect. The company blends sport, performance training, and community-driven programming under one roof — from youth sports and fitness programs to events and workshops that inspire stronger minds and healthier lifestyles.
We’re in build mode. That means fast-moving projects, evolving systems, and a founder who’s doing a little bit of everything — from marketing to operations to vendor management. This role is designed to help bring order, clarity, and follow-through to the chaos of growing a company from the ground up.
Job Description
As the Marketing Operations Assistant, you’ll work directly with the founder to bring ideas to life — helping organize, execute, and systemize the work behind programs, partnerships, and customer experience.
Your sweet spot is that space between creativity and organization: you can take a concept, find the right tools, and make it run smoothly. This isn’t just another marketing role — you’ll help build the foundation for scalable systems and coordinated marketing operations.
Key Responsibilities
Operational & Vendor Support
- Manage CRM platforms (HubSpot, Airtable, or similar) — keeping contacts clean, tagging accurate, and workflows humming.
- Manage inbox organization, scheduling, and follow-ups with clients, vendors, and partners.
- Manage vendor communications and orders for merchandise, signage, and branded materials.
- Track delivery timelines, quotes, and invoices.
- Maintain organized records for contracts, certificates of insurance (COIs), and inventory.
- Handle expense tracking, invoice coordination, and light bookkeeping support.
- Maintain key databases, filing systems, and digital workspaces (Google Drive, Notion, etc.).
- Help keep projects and deadlines on track through Coda, or similar tools.
Customer & Community Coordination
- Manage inbox inquiries from parents, coaches, and community members.
- Assist with customer communication, inquiries, and light operational logistics.
- Update booking links, forms, and confirmation templates in Square, Xplor Recreation, or Google Forms.
- Ensure all inquiries are logged, responded to, and followed up on consistently.
Marketing Operations
- Support the execution of marketing campaigns — setting up email automations, formatting newsletters (Flodesk or similar), updating lists, and building simple landing pages.
- Maintain organized brand folders, asset libraries, and content archives.
- Assist in preparing presentations, sponsorship one-pagers, and partnership proposals.
- Draft short-form content (emails, blog posts, captions) aligned with brand tone.
- Update basic website content (Squarespace, Webflow, or Wix-level familiarity).
- Assist with light graphic design (Canva, Figma, Adobe preferred).
- Support with surveys, forms, and UX testing for programs and client feedback loops.
- Coordinate brand assets and presentation decks for marketing and partnership materials.
Executional Project Support
- Turn high-level founder notes and creative ideas into action plans, timelines, or project briefs.
- Support scheduling, follow-ups, and coordination between contractors, designers, and coaches.
- Create simple Canva graphics for internal or partner use (not primary content creation).
- Help coordinate cross-functional marketing projects (content production, partnerships, events).
Requirements
- 3+ years of experience in marketing coordination, administrative operations, or business support.
- Strong proficiency in Google Workspace, Zapier, and Canva is preferred but not required.
- Experience managing client communications, vendor coordination, and digital workflows.
- Ability to keep projects moving independently and proactively problem-solve.
- Organized yet flexible — comfortable working in a fast-paced startup environment with shifting priorities.
- Bonus: Familiarity with Square, Flodesk, or Webflow.
Why Join This Team?
- Work directly with the founder and have real impact on business growth.
- Flexible remote work arrangement with potential for role expansion.
- Be part of building something innovative in the sports and wellness space.
- Gain experience across marketing, operations, and business development.
- Access to modern tools and platforms with room for process improvement.
- Long-term growth opportunity as the business scales and evolves.