Job Title: Administrative Assistant

Overview

We are looking for a reliable and detail-oriented Administrative Assistant to support our day-to-day operations. This role will work closely with the owner and office manager, assisting with bid preparation, subcontractor coordination, and general administrative tasks to keep the business running smoothly.

Key Responsibilities

• Bid & Subcontractor Support

  • Gather pricing, estimates, and required information from subcontractors for construction bids

  • Follow up with subcontractors via email or phone to ensure timely responses

  • Organize and track subcontractor quotes and bid-related documents

• Email & Communication Management

  • Sort, organize, and categorize incoming emails

  • Flag urgent or time-sensitive messages for the owner or office manager

  • Respond to routine inquiries as directed

• Administrative & Office Support

  • Assist with day-to-day administrative tasks as needed by the owner or office manager

  • Maintain organized digital records and files

  • Support general office operations and ad-hoc tasks

Required Skills & Qualifications

• Previous experience as an Administrative Assistant or similar role

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Comfortable following up with subcontractors and external contacts

• High attention to detail and ability to manage multiple tasks

• Proficiency with email, spreadsheets, and basic office tools

Preferred (Nice to Have)

• Experience working with construction, contracting, or trades businesses

• Familiarity with bid preparation or subcontractor coordination

Work Style

• Proactive and dependable

• Able to work independently with clear instructions

• Comfortable supporting both structured tasks and day-to-day requests

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job