Work Schedule:
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Mondays to Fridays, 7:00 am to 4:30 pm UK time, with one hour of unpaid break
Key Responsibilities
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Manage and organize the executive inbox and calendar to ensure priorities, meetings, and deadlines are handled efficiently
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Act as a proactive gatekeeper for emails, scheduling, and follow-ups
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Work across CRM and ERP systems, as well as the full Microsoft Office suite, to support daily operations
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Manage and update Pipedrive, including creating and monitoring tasks for the Business Development (BD) team
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Ensure the BD team has sufficient leads and contacts to call by maintaining accurate and up-to-date task lists
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Communicate primarily via Microsoft Teams to streamline internal communication and reduce reliance on Outlook
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Prepare and complete meeting agendas and related documentation in advance of meetings
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Provide general administrative and operational support as needed in a fast-paced, dynamic environment
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Learn new tools and processes quickly to adapt to changing business needs
Requirements
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Proven experience as an Executive Assistant, Administrative Assistant, or similar support role
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Fast learner with the ability to adapt quickly in a dynamic, fast-paced environment
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Highly organized with strong time management and prioritization skills
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Confident using CRM and ERP systems (experience with Pipedrive is a strong advantage)
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Proficient in Microsoft Office and Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint)
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Strong written and verbal communication skills
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Ability to manage multiple tasks simultaneously with minimal supervision
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Detail-oriented with a high level of accuracy in data entry and task management
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Proactive, reliable, and able to take ownership of responsibilities
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Comfortable communicating primarily via Microsoft Teams
Independent Contractor Perks:
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Health insurance coverage
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Permanent work from home
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Immediate hiring
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Steady freelance job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.
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