Role Name: Executive Assistant

Schedule: Monday to Friday 10am to 6pm Eastern with a 30-minute paid break

Client Timezone: Eastern Time

Client Overview: A thriving professional association serving 620+ members worldwide in the photo management industry. They provide training, certification, and professional development through conferences, webinars, and an active online community. The organization is in a growth phase, transitioning leadership to focus on strategic initiatives while scaling operations.

Job Description: You’ll step in as the right-hand person to senior leadership, taking ownership of day-to-day operations so they can focus on strategic growth. This role offers the perfect blend of administrative excellence, creative design work, and community engagement. You’ll be instrumental in supporting an organization that empowers small businesses globally, with significant potential to grow into a visible community leader as the team expands.

Responsibilities:

• Manage email correspondence and communications with members and stakeholders
• Create and design compelling landing pages and sales pages that drive conversions
• Provide website support and maintenance to enhance user experience
• Design conference materials including signage, booklets, and promotional materials using Canva
• Support day-to-day business management and operational workflows
• Assist with strategic planning initiatives and organizational development
• Engage with and support members in the online community platform (Circle)
• Handle administrative tasks that free up leadership time for high-level strategy
• Collaborate on professional development content and member resources
• Support both online and in-person conference planning and execution

Requirements:

• Excellent written and verbal English communication skills for member-facing interactions
• Proficiency with Canva for creating professional design materials
• Experience creating landing pages and sales pages that convert
• Strong creative design skills with an eye for visual aesthetics
• Self-starter mentality with ability to work independently and manage priorities
• Reliable internet connection and professional home office setup
• Bonus if you have experience with Circle or similar community platforms
• It helps if you have background in associations, professional development, or small business support

Why Join This Team?:

• Work directly with senior leadership in a high-impact role with significant autonomy
• Flexible remote work environment with global team collaboration
• Opportunity to grow into community-facing responsibilities and leadership visibility
• Support meaningful work that empowers small businesses and entrepreneurs worldwide
• Be part of a lean, efficient team where your contributions directly impact organizational success
• Potential for role expansion as the organization continues its growth trajectory

Independent Contractor Perks
Health Insurance coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job