Work Schedule:

• 9:00 am to 5:00 pm (40 hours per week)
  

• Client time zone: US Pacific Time (California)

 

Scope:

• Supporting the CEO, Director of Administration, and Director of Procurement
• Mix of 60% data entry/administrative tasks, 30% research, 10% special projects
• Opportunity for role expansion and increased responsibilities over time
• Working with complex manufacturing processes involving hundreds of vendors
• Managing multiple concurrent van build projects (approximately 50 per year)
• Potential for growth into operations management as the company scales

 

Responsibilities:

• Perform data entry from invoices and spec sheets into multiple systems (Google Sheets, Word documents, Asana)
• Create and maintain detailed spreadsheets for van builds with 100+ parts per project
• Manage inventory tracking and procurement deadline coordination
• Handle HR administrative tasks, including maintaining employee portfolios on Asana
• Track employee absences and HR documentation
• Provide calendar management and scheduling support for executives
• Conduct research tasks, including competitor analysis and vendor research
• Process and organize meeting transcripts from Otter AI recordings
• Create SOPs and training documentation
• Support multiple team members across procurement, administration, and executive functions
• Manage ticketing system for administrative requests
• Assist with general administrative tasks as the company scales

 

Requirements:

• Strong experience with data entry and spreadsheet management (Excel/Google Sheets)
• Proficiency with project management tools, particularly Asana
• Excellent English communication skills
• Experience with multiple software platforms and the ability to learn new tools quickly
• Strong research and analytical capabilities
• Administrative experience supporting multiple stakeholders
• Familiarity with AI tools and willingness to adapt to new technologies
• Ability to work Pacific Time Zone hours initially for training
• Flexibility to adapt role responsibilities as business needs evolve

 

Independent Contractor Perks: 

• Health insurance coverage

• Permanent work from home

• Immediate hiring

• Steady freelance job

 

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

 

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