Overview:
Join a fast-growing commercial construction company serving high-profile clients across the commercial real estate sector. As an Administrative Project Coordinator & Sales Admin Support, you’ll play a key role in supporting construction projects while driving business development through appointment setting and outreach. This role combines project coordination, administrative operations, and client-facing sales support in a dynamic, fast-paced environment.

Job Highlights

• Role Name: Administrative Project Coordinator & Sales Admin Support

• Number of Paid Hours Per Week: 40 hours

• Schedule: Monday to Friday, 8:00 AM to 5:00 PM EST (1-hour unpaid break)

• Work Arrangement: Work from home

• Contract: Independent Contractor

Independent Contractor Perks

• Health Insurance coverage for eligible locations

• Permanent work from home

• Immediate hiring

• Steady freelance job

• Comprehensive support for payroll, HR, and IT through BruntWork

Responsibilities

• Assist project coordinators with construction project management and workflow coordination

• Support operations team with administrative tasks and office management

• Conduct appointment setting and follow-up calls with warm leads, new prospects, and existing clients

• Manage outreach campaigns using HubSpot and Outreach CRM systems

• Coordinate follow-up email marketing campaigns

• Reach out to brokers, commercial real estate VPs, leasing professionals, project managers, and property managers to introduce Cedar Construction Services and set appointments

• Maintain construction project management software and AP billing systems

• Perform software cleanup and maintenance across multiple management and accounting platforms

• Set up and manage project folders and document filing systems in OneDrive

• Handle Expensify receipt management and expense processing

• Manage Excel spreadsheets and perform data entry tasks

• Coordinate software training opportunities and system updates

• Manage multiple priorities, urgent requests, and shifting deadlines

• Maintain organized filing systems and construction documentation

• Provide high-level administrative support to operations and project teams

Requirements

• 3+ years of experience as an administrative assistant or operations assistant

• Strong technical aptitude and software proficiency

• Experience with CRM systems (HubSpot and Outreach preferred)

• Familiarity with invoicing, billing, and expense management

• Construction industry background preferred but not required

• Excellent English communication skills with a clear accent

• Strong attention to detail and organizational skills

• Experience in client-facing roles and appointment setting

• Ability to multitask and transition between projects efficiently

• Comfortable working with numbers and financial data

• Proficiency in Excel and document management systems

• Flexible, adaptable, and responsive to urgent requests

• Willingness to learn the commercial construction industry

• Outgoing, personable, and a strong listener

Side Note:
Since this is a permanent work-from-home position and the arrangement is that of an “Independent Contractor,” selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. Professional fees are hourly and depend on performance during the application process.

Reminder:
Apply directly to the link provided; you will be redirected to BruntWork’s Career Site. You must apply using the said link to complete the initial requirements, including pre-screening assessment questions, technical check of your computer, and voice recording. APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.