Work Schedule:

• Mondays to Fridays, 9:00 am to 6:00 pm, with a 1-hour unpaid break
• 40 hours per week
• Client time zone: US Eastern Time (Atlanta, GA)

 

Position Overview:

This is not an administrative or basic bookkeeping role. We are seeking a high-level QuickBooks professional to fully own daily financial operations and help build strong, scalable systems.

You will step into a senior financial role where your expertise directly impacts business success. Working closely with company leadership, you will manage everything from daily cash flow to financial reporting and process optimization. This role offers autonomy, leadership exposure, and the opportunity to grow into CFO-level responsibilities as the company expands.

 

Core Responsibilities:

QuickBooks Online (Advanced)

• Manage daily transactions
• Set up, clean up, and maintain Chart of Accounts
• Support monthly reconciliations

Accounts Receivable (A/R)

• Handle invoicing (0–10 invoices daily)
• Lead follow-ups and collections
• Maintain aging reports and cash visibility
• Manage all client financial communications

Accounts Payable (A/P)

• Enter and organize bills
• Prepare payments (approval-based)
• Track vendors

Payroll Processing

• Execute payroll within QuickBooks
• Process W-2s and 1099s
• Review time tracking and prepare payroll

Inventory Tracking

• Maintain basic inventory setup and controls in QuickBooks

Reporting

• Prepare weekly A/R and cash reports
• Support Profit & Loss reviews
• Deliver cash flow insights to leadership

Systems & Process Improvement

• Document workflows and SOPs
• Identify opportunities to improve and standardize financial processes
• Support strategic financial planning as the company expands

Leadership Support

• Oversee day-to-day financial operations
• Participate in financial discussions with leadership
• Represent the company professionally in client-facing financial conversations when needed

 

Required Skills (Non-Negotiable):

• Advanced QuickBooks Online experience (beyond basic bookkeeping)
• Strong hands-on experience with A/R, A/P, and payroll
• Proven collections experience
• Experience working with service-based companies
• Fluent English (Spanish strongly preferred)
• Highly organized, proactive, and detail-oriented
• Comfortable working directly with leadership and meeting deadlines
• Ability to work independently with minimal supervision
• Strong communication and client-facing professionalism

 

Nice to Have:

• Experience in construction, commercial cleaning, or field service businesses
• Multi-entity QuickBooks experience
• Inventory or job-costing exposure

 

Authority & Structure:

• This role executes and manages financial systems
• All payments and payroll are approval-based
• Reports directly to company leadership

 

Why Join This Team?

• Opportunity to grow from Controller-level responsibilities into potential CFO-level leadership
• Work directly with the CEO on strategic financial decisions
• Join a profitable, established company with clear expansion and exit plans
• Competitive senior-level compensation with performance recognition
• Long-term remote role with modern tools and systems
• Real ownership, impact, and career growth

 

Independent Contractor Perks:

• Health insurance coverage

• Permanent work from home

• Immediate hiring

• Steady freelance job

 

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

 

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