Role Name: Executive Assistant

Schedule: Monday to Friday, 8:30am to 5:30am Eastern with an hour unpaid break

Client Overview: Join a dynamic specialty coffee roasting company that operates a thriving e-commerce platform. This growing business is focused on streamlining operations and scaling efficiently while maintaining their commitment to quality. You’ll be supporting leadership in a fast-paced environment where your organizational skills will directly impact business growth and operational excellence.

Job Description: You’ll be the organizational backbone that transforms chaos into clarity for a busy executive in the specialty coffee industry. This role puts you at the center of operations where your skills in calendar management, communication filtering, and workflow optimization will create immediate impact. You’ll have the unique opportunity to wear multiple hats – from executive support to light creative work – while helping build the structural foundation that supports sustainable business growth.

Responsibilities:

• Manage executive calendar and coordinate scheduling to maximize productivity
• Filter and prioritize communications, escalating only what requires executive attention
• Design and implement structured workflows that eliminate operational bottlenecks
• Handle email management and professional correspondence
• Create basic marketing materials and graphics using Canva
• Complete light bookkeeping tasks including transaction categorization
• Provide comprehensive administrative support across multiple business functions
• Support future email marketing and SMS marketing initiatives as the business scales

Requirements:

• Proven experience as an Executive Assistant with strong calendar management skills
• Bookkeeping background or experience
• Excellent communication and prioritization abilities with keen attention to detail
• Proficiency with email platforms and scheduling systems
• Basic graphic design skills using Canva or similar tools is a plus
• Light bookkeeping experience with data organization and categorization
• Ability to work independently and create structure in dynamic environments
• Bonus if you have experience with email marketing platforms
• It helps if you’re comfortable adapting to evolving role responsibilities

Why Join This Team?:

• Work remotely with flexible scheduling options that fit your lifestyle
• Opportunity to grow with an expanding e-commerce business in the specialty coffee industry
• Diverse role that combines traditional EA work with creative and analytical projects
• Direct impact on leadership effectiveness and business operations
• Potential for role expansion into marketing as the company scales
• Supportive environment that values organizational excellence and continuous improvement