Role Name: Marketing Administrative Assistant

Schedule: Part-time (20-25 hours per week) with potential to scale to full-time (40 hours per week) within 2-3 months; work schedule starting as early as 8:30 AM Eastern Time

Client Timezone: Eastern Time (New York)

Client Overview: Join a dynamic experiential marketing company that connects major brands with consumers through in-store product demonstrations, retail merchandising, and trade show management across leading supermarket chains. This growing business operates nationwide campaigns and attends six major trade shows annually, creating exciting opportunities for professional growth and diverse project exposure.

Job Description: You’ll be the strategic right hand to a successful entrepreneur who’s ready to scale beyond being the bottleneck in her business. This isn’t just another admin role—you’ll own critical business processes, manage client relationships, and have a clear path to business development responsibilities within six months. You’ll work independently during frequent travel periods, ensuring business continuity while building systems that drive growth.

Responsibilities:

• Manage Monday.com system including demo schedules, merchandising campaigns, and brand ambassador databases
• Handle email management with 24-hour response requirements and proactive follow-up on behalf of leadership
• Create and nurture sales funnels from initial trade show leads through conversion
• Conduct field team outreach via phone to recruit and coordinate brand ambassadors nationwide
• Design compelling client reports and marketing materials using Canva to exceed client expectations
• Manage social media content creation with focus on aesthetic consistency and brand growth
• Provide autonomous support during leadership travel to ensure uninterrupted business operations
• Follow up on high-value leads generated from trade shows and networking events
• Handle client communication and relationship management for major retail campaigns
• Create detailed reporting for merchandising results across major retail chains like Whole Foods

Requirements: You bring 3-5 years of administrative and marketing experience with a proven track record of working independently. Strong command of English for client communication is essential, along with proficiency in Monday.com or similar project management platforms. Experience with Canva for graphic design and digital marketing skills are must-haves. Most importantly, you have a proactive work style and can anticipate needs without constant direction. Phone communication skills for team outreach are required. Bonus if you have experience with G Suite and Airtable, and it helps if you’re comfortable managing multiple projects simultaneously in a fast-paced environment.

Why Join This Team?:

• Clear growth path to business development role within 6 months
• Work directly with successful entrepreneur in expanding experiential marketing business
• Gain exposure to major retail chains and national brand campaigns
• Flexible remote work arrangement with Latin American candidates preferred
• Month-to-month arrangement with no long-term contracts
• Opportunity to build systems and processes in a scaling business

Apply now. Start growing.