Job Summary

Strategic Executive Assistant with experience in communications, information synthesis, social brand stewardship, and operational process documentation.

Job Description

Our client is seeking a motivated, process-minded Executive Assistant (EA) to support our Managing Partner and Project Manager in navigating the complexities of a scaling digital agency. We specialize in building custom, professionally designed websites for small businesses and boutique brands that reflect the heart of their brand. In this role, you will be the "stabilizing force" that turns leadership vision into actionable reality. You will go beyond traditional logistics to act as a technology orchestrator, leveraging advanced AI tools and project management platforms to reclaim executive focus time. Whether you are performing email triage to achieve a "zero-email workflow" or correlating technical notes into executive summaries, your work will be foundational to our 98% client retention rate. To excel, you must possess "strategic curiosity," constantly seeking the "why" behind every task and building the systems that allow our agency to grow without the overwhelm.

Schedule:

• Flexible within Austin, Texas business hours

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Communications Orchestration: Manage high-volume email correspondence and phone follow-ups, performing inbox triage to ensure urgent matters are flagged while routine inquiries are handled independently.
• Strategic Appointment Setting: Architect the executive’s schedule to include buffers and deep-work blocks, ensuring meetings align with agency priorities and project milestones.
• Note Correlation and Synthesis: Attend strategic and technical meetings to synthesize disparate data points into cohesive executive summaries, action items, and project briefings.
• Digital Brand Stewardship: Manage the agency’s social media presence (Instagram, LinkedIn, Facebook), executing a content calendar that follows the "3E Rule": Educate, Entertain, and Engage.
• Systems Documentation (SOPs): Identify repetitive workflows and document them into clear, visual Standard Operating Procedures to ensure organizational consistency.
• Information Management: Maintain a centralized knowledge base in Dropbox and Google, ensuring all reference materials, contact records, and project updates are organized and accessible.

Requirements

• Proven Executive Support Experience: 2+ years as an EA or Project Coordinator, preferably in a digital agency or tech-focused environment.
• Digital Fluency: Proficiency with productivity tools including Fluent, Dropbox, Google Suite, and AI-powered summary tools (ie. Gemini, ChatGPT, Claude).
• Strategic Communication: Excellent written skills with the ability to reflect an executive’s unique brand voice and tone.
• Discretion and Ethics: A proven track record of handling sensitive business data and confidential communications with absolute integrity.

Great to Haves

• Marketing and Design Familiarity: Basic understanding of SEO, AEO, web design workflows, and social media analytics.
• Local Market Awareness: Familiarity with the Texas boutique and small business landscape.

Side Note

• This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own computer and reliable internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

• Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.