Client Overview

Our client operates a growing HVAC services business based in Florida. They are seeking bilingual (Spanish/English) administrative support to allow the business owner to focus on growth and expansion activities within their diverse community.

Job Overview

We are seeking a reliable, organized, and fully bilingual Administrative Assistant to manage daily office operations for an HVAC services company. This role serves as the primary point of contact for a diverse customer base and supplier network. The ideal candidate will have 2-5 years of experience in administrative roles and must be able to conduct business seamlessly in both Spanish and English.

Schedule

• Hours: Mon-Fri 9:00 AM – 5:00 PM EST

Responsibilities

• Bilingual Communication: Answer and manage incoming customer calls professionally in both Spanish and English.
• Supplier Coordination: Contact suppliers to order parts and materials as needed.
• Financial Tracking: Track and organize invoices and financial documentation.
• Scheduling: Manage service appointments and maintain the business calendar to ensure technician efficiency.
• Office Support: Provide general administrative support and act as a front office coordinator.

Must-Have Requirements

• Language: Native or near-native fluency in both Spanish and English (written and verbal).
• Experience: 2-5 years of experience in an administrative assistant or front office role.
• Communication: Excellent phone etiquette and the ability to pivot between languages effortlessly.
• Organization: Strong skills in managing schedules, invoices, and documentation.

Nice-to-Have Requirements

• Experience working in the HVAC industry or a related trade.
• Familiarity with supplier ordering and inventory tracking processes.

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.