Job Overview

Our client is looking for a reliable, proactive, and highly organized Administrative Assistant to support their US-based operations on a part-time basis. In this role, you will be the backbone of their day-to-day administrative functions — keeping things running smoothly, professionally, and on time. This is a flexible role with the key requirement of being available for a 2 to 3 hour daily overlap with New York business hours to ensure seamless communication and collaboration with the team.

Schedule

• Monday - Friday, Flexible — with 2 to 3 hours daily overlap during New York business hours (EST) (20 to 30 work hours per week)

Responsibilities

Email & Calendar Management

• Monitor, organize, and respond to emails on behalf of the team in a timely and professional manner
• Manage and maintain calendars, scheduling meetings and appointments across multiple time zones
• Send reminders, follow-ups, and confirmations to ensure nothing falls through the cracks

Data Entry & Reporting

• Accurately input, update, and maintain data across internal systems and spreadsheets
• Assist in compiling and formatting reports, trackers, and dashboards as required
• Conduct basic research and present findings in a clear and organized format

Customer Support

• Serve as a point of contact for client and customer enquiries, responding promptly and professionally
• Escalate complex issues to the appropriate team members while maintaining a positive client experience
• Maintain organized records of customer interactions and follow-up actions

Document Preparation

• Draft, format, and proofread documents, correspondence, and presentations to a high standard
• Organize and maintain digital filing systems to ensure documents are accessible and up to date
• Assist in preparing meeting agendas, minutes, and action items

Travel & Scheduling Coordination

• Support the coordination of travel arrangements including flights, accommodation, and itineraries
• Prepare detailed travel schedules and ensure all logistics are confirmed and communicated in advance
• Assist with expense tracking and reconciliation related to travel and business activities

Requirements

• 1 to 2 years of experience in an administrative, virtual assistant, or similar support role
• Proficiency in productivity tools such as Google Workspace, Microsoft Office, or similar platforms
• Strong written and verbal communication skills in English
• Highly organized with the ability to manage multiple priorities and meet deadlines independently
• A proactive, can-do attitude with a strong sense of ownership over assigned tasks
• Experience supporting US-based clients or teams is a plus

Independent Contractor Perks

• Permanent work from home

• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.