Overview

Become an instrumental part of a thriving US-based construction and remodeling firm that is revolutionizing the industry through quality craftsmanship and exceptional service. In this role, you will manage crucial administrative functions and data processing to streamline operations, directly impacting the company's growth and efficiency. This is a perfect opportunity to develop your skills in the renovation industry while working independently to support essential, high-impact business operations.

Schedule:

• Monday to Friday, 6:00 AM – 2:00 PM EST

Responsibilities

• Manage and prioritize incoming emails to ensure efficient communication flow
• Perform accurate data entry for construction project estimates
• Process and organize business-critical information
• Support administrative operations during US hours (6am-2pm)
• Maintain organized digital filing systems
• Assist with documentation and data analysis tasks
• Handle time-sensitive information with attention to detail
• Contribute to improving operational efficiency through systematic organization
• Schedule daily calendars, appointments, and conference calls with continued follow up as needed
• Monthly bank and credit card reconciliations in QuickBooks Online

Requirements

• Proven experience with email management and digital organization tools
• Familiarity with data entry processes and basic business software
• Proficiency in QuickBooks Online
• Strong organizational skills with keen attention to detail
• Excellent written and verbal communication abilities in English
• Capability to work independently and manage time effectively
• Reliable internet connection and quiet work environment
• Comfortable working US evening hours
• Professional attitude with strong work ethic
• Basic understanding of business operations and administrative processes

Task List:

1. Administration & File Management

• File Management (initiated by owner of AU emails, billing email + remote admin email)
• New Leads / New Client Setup (initiated by owner of AU emails)
• Enter new leads in Ressio
• Create SharePoint file

2. Tracking & Monitoring

• ATS texting line tracking
• Plot vacation, holidays, and non-PTO absences in ClockShark

3. Materials Management

• Materials tracking (JILCO / Non-JILCO)
• Add specifications

4. Project Management Support

• ClockShark Reports + QuickBooks Revisions
• Send weekly ClockShark report to PM (prior week)
• Collect PM review/validation
• Complete QuickBooks revisions
• Follow up until completion
• Weekly PM Meeting Prep
• Prepare and gather data for Thursday meetings

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.