Job Overview

Our client is seeking a highly organized and proactive Executive Assistant to provide dedicated support to their senior leadership team. This role is a strategic partnership designed to streamline executive workflows, manage complex scheduling, and oversee project coordination. You will be responsible for handling a mix of high-level administrative duties and business-as-usual operations, ensuring that the executive can focus on high-impact growth initiatives. This position is ideal for a professional who is proficient in modern task management systems and comfortable adapting to evolving business needs, including AI integration initiatives.

Schedule

• Monday - Friday, 8:00 AM - 12:00 PM GMT/BST (20 hours per week)

Responsibilities

• Executive Support: Manage daily email correspondence and complex diary coordination to optimize executive productivity.
• Task Management: Proactively follow through on tasks within Asana and manage outreach or internal actions in HubSpot.
• Calendar Coordination: Handle scheduling and calendar management across multiple time zones, ensuring seamless transitions for international meetings.
• Workflow Optimization: Process and organize daily workflows to minimize executive involvement in routine tasks and administrative bottlenecks.
• Operations & Projects: Support business-as-usual operations and coordinate specific project deliverables as required.
• Confidentiality: Maintain a high level of discretion while handling sensitive business information and strategic data.

Requirements

• Proven Experience: Demonstrated background as an Executive Assistant supporting senior-level leadership.
• Technical Proficiency: Skilled in task management systems (Asana) and CRM platforms (HubSpot).
• Communication Mastery: Excellent written and verbal communication skills with a high level of professional diplomacy.
• Organizational Skills: Strong ability to prioritize multiple, competing responsibilities with meticulous attention to detail.
• Independence: Ability to work autonomously with minimal supervision, providing reliable support during UK business hours.

Qualifications

• Adaptability to evolving business needs and interest in AI integration for operational efficiency.
• Strong organizational skills with a focus on long-term business growth.
• Experience in a remote or cross-timezone work environment.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.