Overview

Join a fast-growing SAT preparation company that helps students achieve their college dreams through personalized one-on-one tutoring programs. As a Part-Time Executive Assistant, you will provide vital support to the founders and lead EA, ensuring 7-day continuity in student onboarding and tutor coordination during our busiest periods. Working in a dynamic, results-driven environment, you will play a key role in maintaining seamless operations for our 90+ students and growing network of tutors.

Schedule:

• Work Days: Monday – Tuesday (2-day coverage)
• Shift: 9:00 AM – 6:00 PM Pacific Time
• Commitment: 16–20 paid hours per week (includes a 1-hour paid break per shift)

Responsibilities

• Own the complete student onboarding process, including platform setup, game plan distribution, and Airtable record management
• Manage all parent communications through GoHighLevel, including welcome sequences, progress updates, and tutor introductions
• Coordinate tutor-student matching within 4-hour timeframes based on schedule compatibility and subject expertise
• Create and manage recurring Zoom meetings and Google Calendar invites for all tutoring sessions
• Process reschedule requests immediately and coordinate seamlessly between tutors and parents
• Track student progress and hours completion to ensure program compliance and prevent overuse
• Conduct weekly tutor performance reviews and take action on underperforming team members
• Handle session no-shows proactively and implement preventive measures to minimize disruptions
• Generate comprehensive weekly program status reports and send progress updates to parents
• Identify upsell and referral opportunities based on student progress and parent feedback

Requirements

• Fluent English communication skills for conducting hiring interviews and parent interactions
• Executive Assistant experience supporting C-suite executives with high-level decision making and ownership mentality
• Strong organizational skills to manage 90+ students and 30+ tutors simultaneously
• Proficiency with CRM systems and project management tools
• Customer service experience with ability to handle parent communications professionally
• Accountability-focused approach with no excuse-making mentality
• Bonus if you have experience with GoHighLevel, Airtable, or Slack
• Experience with hiring and onboarding for conducting interviews is preferred

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.