Overview

We are seeking a detail-oriented and highly organized Offshore HR Operations Specialist to support our Human Resources team with administrative, data management, and process-driven tasks. This role will focus on ensuring accuracy, compliance, and timely follow-through across HR systems, onboarding, reporting, and documentation workflows.

Schedule

• Monday to Friday 8:30 AM to 5 PM  Valencia, California;  1 hour unpaid break

Key Responsibilities

HR Data Management & Systems Support

• Perform data entry for faculty assignments through Personnel Action Forms (PAFs)
• Enter and maintain employee and student hiring data in HRIS systems (e.g., Paycom)
• Support ongoing data cleanup and ensure data integrity across systems
• Manage document retention processes, including organizing and archiving records from DocuSign/SoftDocs

Onboarding & Employee Lifecycle Support

• Initiate and track new hire onboarding processes
• Ensure completion of new hire paperwork, including I-9 verification and required documentation
• Monitor and follow up on training completion and onboarding milestones
• Prepare termination packets and support offboarding processes
• Conduct employment verifications as requested

Contract & Documentation Management

• Upload, track, and manage employee contracts within internal systems
• Monitor signature approvals and send reminders for outstanding items
• Conduct routine follow-ups on missing job descriptions (JDs) and supporting documents

Payroll & Hiring Support

• Assist with payroll review processes (as applicable)
• Review student hiring forms for completeness and accuracy
• Support onboarding and documentation tracking for student employees

Reporting & Compliance

• Run and produce routine HR reports based on predefined templates
• Track, maintain, and distribute monthly reports (e.g., active hourly employees not recording time)
• Collaborate with HR Managers who design automated reports; ensure consistent execution and delivery

Qualifications

• 2+ years of experience in HR operations, administrative support, or data management
• Experience working with HRIS systems (e.g., Paycom or similar platforms) preferred
• Strong attention to detail and accuracy in data entry and documentation
• Excellent organizational and follow-up skills
• Ability to manage multiple tasks and meet deadlines in a remote environment
• Strong written communication skills

Preferred Skills

• Familiarity with onboarding, I-9 compliance, and HR documentation processes
• Experience with document management systems (e.g., DocuSign, SoftDocs)
• Basic understanding of payroll processes
• Proficiency in Excel or reporting tools

Working Model

• Fully remote (offshore)
• Works closely with U.S.-based HR Managers and internal stakeholders
• Focus on process execution, tracking, and administrative efficiency

Independent Contractor Perks

• Permanent Work from Home

• Immediate Hiring

• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.