Job Overview

Our client is a U.S.-based accounting and fractional CFO practice specializing in financial strategy, reporting, and advisory services. We are seeking a highly organized Executive Assistant to serve as a central point of coordination for the business owner. This role is critical to maintaining professional standards and operational efficiency, requiring a sharp individual who can manage complex inboxes, optimize executive calendars, and maintain structured digital filing systems. 

Schedule

• Monday - Friday, Flexible hours within 9:00 AM – 5:00 PM Central Time (Minimum 20 hours per week)

Responsibilities

• Inbox & Communication Management: Organize and prioritize the email inbox; respond to client inquiries with a professional tone; and manage follow-ups to ensure no communication is missed.
• Scheduling & Coordination: Efficiently coordinate meetings and optimize the executive’s calendar; manage appointment confirmations and proactive follow-ups.
• File & System Management: Maintain organized digital filing systems across Google Drive and SharePoint; ensure all documents are properly labeled, stored, and accessible.
• Workflow Optimization: Support the transition to new tools and systems; help streamline daily workflows to improve overall business efficiency.
• General Administrative Support: Provide day-to-day assistance to the business owner and broader operations, adapting to ad hoc tasks as the firm grows.

Requirements

• 2–5 years of experience in an administrative or executive assistant role, ideally supporting professional services or financial consulting firms.
• Software Proficiency: High level of expertise in Google Workspace (Gmail, Drive, Docs, Sheets) and Microsoft SharePoint/Teams.
• Communication Skills: Strong written communication skills with a focus on professional client interaction.
• Organizational Mastery: Exceptional attention to detail and the ability to maintain structured systems independently.
• Independence: Proven ability to work with minimal supervision in a remote, professional services environment.

Scope & Growth

• Engagement: Remote work arrangement supporting a growing U.S. accounting practice.
• Growth Potential: Opportunity to expand responsibilities and hours as the business scales.
• Collaboration: Direct collaboration with the business owner, providing exposure to high-level financial consulting operations.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.