Job Overview

Our client is looking for a versatile Financial Administrative Assistant (QuickBooks) to manage multi-client bookkeeping tasks while also providing ongoing administrative and email support. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working across multiple accounts in a fast-paced remote environment. You will play a key role in maintaining accurate financial records, supporting payroll processes, and ensuring smooth communication and task coordination across clients.

Schedule

• Monday - Friday, flexible during Vancouver, Canada business hours (20 work hours per week)

Responsibilities

• Manage and maintain bookkeeping records for multiple clients using QuickBooks, ensuring all accounts are accurate, updated, and properly categorized
• Process recurring payroll for clients, ensuring timely, compliant, and error-free submissions
• Assist in catching up on backlogged bookkeeping tasks as an immediate priority
• Monitor and manage shared email inboxes, responding to messages or escalating when necessary
• Send reminders and follow-ups to clients to ensure deadlines, payments, and deliverables stay on track
• Provide general administrative and personal business support as required by clients
• Organize, update, and maintain digital filing systems and financial documentation across multiple accounts
• Collaborate directly with the business owner to prioritize tasks, manage workloads, and meet deadlines across client portfolios
• Support ongoing operational efficiency by improving organization and workflow consistency

Requirements

• Proficiency in QuickBooks (Online preferred), including bookkeeping, categorization, and reporting tasks
• Prior experience in bookkeeping or accounting support, ideally handling multiple client accounts
• Experience in processing payroll is highly preferred
• Professional written communication skills for email management and client correspondence.
• Close attention to detail with strong accuracy in financial data management
• Excellent time management and ability to work independently across competing priorities

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.