About Us

We are a premium custom manufacturing business specializing in high-end bespoke production for residential, interior design, and commercial hospitality projects. Since 2014, we have built a reputation for precision, craftsmanship, and trust, delivering tailored solutions for discerning clients across Australia.

As we scale, we are transitioning from manual processes to a fully integrated operational system. We are seeking a detail-driven finance and operations professional to strengthen financial control, improve workflow efficiency, and support future ERP implementation.

Role Overview

We are seeking a highly organized and technically proficient Accounting and Operations Administrator to manage financial integrity while supporting procurement and production workflows. This role combines bookkeeping, reporting, inventory coordination, and systems management to ensure seamless alignment between finance, production, and supply chain operations.

The ideal candidate is analytical, process-driven, and confident working across multiple systems to maintain accuracy, visibility, and control across the business.

Schedule:

• Monday to Friday, 9:00 AM – 5:00 PM with 30-minute paid break Paddington NSW, Australia

Responsibilities

Financial Management & Reporting

• Perform full-cycle bookkeeping using Xero, including bank reconciliations, payroll processing, and expense management
• Manage revenue recognition for deposits and final payments to ensure accurate monthly reporting
• Process accounts payable, verifying supplier invoices against purchase orders prior to payment
• Manage accounts receivable, including monitoring production milestones to trigger invoicing and follow-ups on outstanding payments
• Prepare monthly management reports including:
  • Cash flow forecasting (30/60-day outlook)
  • Pipeline revenue tracking based on production schedule
  • Reconciled profit & loss and balance sheet (locked by month-end close)

Procurement & Production Support

• Coordinate procurement of materials and inventory by aligning Monday.com production schedules with stock levels
• Communicate with suppliers to manage lead times and order accuracy
• Maintain and update master product data across systems to ensure consistency of SKUs, pricing, and descriptions
• Transition sales orders from CRM into production workflows, ensuring all specifications are accurately captured

Systems & Documentation

• Develop and maintain standard operating procedures (SOPs) for finance and procurement workflows
• Maintain a fully digital filing system using Hubdoc and Xero for audit readiness
• Support system integration and data integrity in preparation for ERP implementation

Requirements

• Degree in Accounting or Finance, or minimum 3+ years of high-level bookkeeping experience
• Strong expertise in Xero (essential)
• Experience with Monday.com, Pipedrive, and PandaDoc (highly preferred)
• Strong analytical skills with ability to forecast cash flow and identify operational bottlenecks
• Experience with inventory, procurement, or production-based environments is highly advantageous
• Excellent attention to detail and strong process discipline
• High-level written English for supplier and internal communication
• Ability to work independently and manage cross-functional workflows

Nice-to-Have

• Experience supporting ERP implementation or system migrations
• Background in manufacturing, interiors, or custom production environments
• Strong process improvement or systems documentation experience

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.