Job Overview

Our client is looking for an experienced Accounts Assistant with strong bookkeeping and reconciliation experience to support day-to-day finance operations in a fast-paced e-commerce environment. This role will involve managing accounts administration, bank reconciliations, supplier and customer ledgers, invoicing, and supporting VAT preparation using the Odoo ERP system. The ideal candidate will have hands-on experience with e-commerce payment platforms, strong attention to detail, and the ability to independently manage multiple financial processes across several business entities.

Client Overview

Our client is a growing e-commerce business operating across two companies and five online stores in the UK market. Their team focuses on delivering efficient operations, strong financial controls, and excellent customer service while continuously improving internal systems and workflows.

Schedule

• Monday - Friday, 08:30 AM - 05:00 PM UK Time, with 30-minute unpaid break (40 work hours per week)

Responsibilities

• Manage day-to-day bookkeeping and accounts administration across two companies and five e-commerce websites
• Maintain sales ledger, purchase ledger, and nominal ledger activities within the Odoo ERP system
• Perform daily bank reconciliations across multiple bank accounts and payment platforms, including PayPal, SagePay, Super Payments, and Stripe
• Reconcile bank statements and e-commerce payment transactions within Odoo
• Process supplier invoices, vendor bills, and purchase ledger transactions
• Match supplier invoices against purchase orders, goods-in notes, and delivery documentation
• Receipt goods-in notes and ensure supporting documents are accurately organised and filed
• Reconcile supplier statements and investigate discrepancies when required
• Issue supplier purchase orders as needed
• Generate and send customer invoices following the dispatch of goods
• Issue customer statements for credit accounts at the month-end
• Conduct credit control follow-ups for overdue invoices
• Respond to supplier and customer account-related queries professionally and efficiently
• Assist with quarterly UK VAT return preparation
• Maintain organised financial records and prepare reports for management review
• Provide administrative support to the Finance Director and wider operations team
• Assist with documenting finance processes and improving internal workflows and controls

Requirements

• Proven experience in bookkeeping, accounts payable, accounts receivable, and general accounts administration
• Strong experience performing multi-account bank reconciliations
• Experience reconciling ecommerce payment platforms such as PayPal, Stripe, SagePay, Super Payments, or similar
• Experience managing both sales ledger and purchase ledger functions
• Familiarity with ERP systems and ecommerce order processing workflows
• Experience using Odoo ERP is strongly preferred
• Experience assisting with UK VAT returns is preferred
• Strong numerical, analytical, and problem-solving skills
• Excellent attention to detail and accuracy in financial record-keeping
• Professional written communication skills for handling customer and supplier account queries
• Good general computer skills and confidence in navigating multiple systems and shared folders
• Commitment to taking ownership of responsibilities and contributing to process improvements
• Qualified to AAT Level 4 or equivalent

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.