Job Overview

Our client is looking for a highly organized and detail-oriented NetSuite Finance Coordinator to support financial operations, documentation workflows, and internal coordination processes. This role serves as a critical administrative link between internal teams and external service providers, ensuring that invoices, payment records, payroll-related documentation, and operational records are processed accurately and on time.

Client Overview

A fast-growing international e-commerce and distribution business operating across multiple regions with a lean, process-driven operational structure. The company works closely with third-party CPA, bookkeeping, and HR providers and is seeking strong administrative support to maintain organized financial workflows and operational efficiency.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM Central Time, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Financial & Payment Administration: Track and verify daily payments; maintain payment tracking sheets; retrieve and archive invoices from Oracle NetSuite; and upload documentation to CPA and accounting platforms to ensure payment visibility across departments.
• Payroll & HR Administrative Support: Control and enter employee timesheets into HR/payroll systems and coordinate documentation between HR, bookkeeping, and CPA teams to support payroll preparation.
• Operational & Administrative Coordination: Create daily B2B orders for fulfillment; maintain organized digital records following established SOPs; and ensure all documentation is audit-ready.
• Strategic Support: Assist with internal teams and third-party providers to maintain accurate documentation workflows and contribute directly to operational efficiency and financial organization in a rapidly expanding international business.

Requirements

• Previous experience in office administration, finance support, bookkeeping support, or operations coordination.
• Experience working with ERP systems, preferably Oracle NetSuite.
• Strong attention to detail, particularly when handling invoices, payment records, and financial documentation.
• Excellent organizational skills with the ability to manage multiple workflows simultaneously.
• Strong written communication skills for coordinating with internal teams and external providers.
• Ability to work independently with minimal supervision in a remote environment.
• Familiarity with Excel, Google Sheets, and office productivity tools.

Highly Regarded Skills & Experience

• Experience supporting e-commerce, distribution, or operational businesses.
• Familiarity with bookkeeping or payroll support processes.
• Experience coordinating with external CPA, HR, or bookkeeping providers.
• Understanding of invoice management and payment tracking workflows.
• Experience working within SOP-driven operational environments.

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.