Scheduling Coordinator

About the Role

We are looking for a reliable and organized Scheduling Coordinator to support daily staffing operations within a healthcare environment. This role is responsible for monitoring schedules, coordinating with workers to fill open shifts, and ensuring clients receive consistent coverage and care.

The ideal candidate is detail-oriented, communicative, and comfortable managing multiple scheduling tasks across different communication channels.

Work Schedule: Part-time (20 hours/week), Monday to Thursday, 5 hours a day and flexible during client business hours

Responsibilities

• Monitor the healthcare scheduling system daily to identify open and unfilled shifts
• Coordinate with workers to fill vacant shifts through chat, phone calls, email, and system requests
• Ensure all client shifts are properly staffed to maintain continuity of care
• Communicate scheduling updates and changes to clients, workers, and internal team members
• Maintain accurate and up-to-date scheduling records across all platforms
• Support recruitment efforts through candidate outreach and coordination as the role expands
• Assist with general administrative and scheduling support tasks as needed

Requirements

• Previous experience in scheduling, workforce coordination, or administrative support
• Strong organizational and multitasking skills
• Excellent written and verbal English communication skills
• High attention to detail and accuracy
• Ability to work independently with minimal supervision
• Comfortable working during Canadian business hours
• Experience using scheduling systems, CRMs, or VoIP phone systems is a plus

Position Details

• Part-time role (20 hours per week)
• Work alongside the existing in-house scheduler to support daily operations
• Long-term, ongoing engagement preferred