Client Overview

We are a UK-based ironmongery and hardware business serving both retail and trade customers through multiple ecommerce websites and a physical showroom. The business manages product information, stock control, purchasing, and order fulfilment using Odoo ERP and Magento ecommerce platforms. We are focused on maintaining accurate product data, efficient purchasing workflows, and excellent customer service across all sales channels.

Role Overview

We are seeking a highly organised and detail-oriented Ecommerce Product & Purchasing Administrator to support ecommerce operations, product data management, purchasing administration, stock updates, and order fulfilment activities.

This role is responsible for maintaining accurate supplier product information and pricing within Odoo and Magento, managing stock availability updates, processing purchase orders, receiving supplier deliveries, supporting new product uploads, and proactively reviewing sales orders for potential fulfilment delays.

The ideal candidate is process-driven, proactive, and comfortable working across multiple systems in a fast-paced ecommerce and stock-led environment.

Schedule: 40 hours per week, Monday to Friday, 9:00 AM to 6:00 with 1 hour unpaid break | U.K Time

Responsibilities

Product Data & Pricing Management

• Maintain accurate supplier product pricing and product information within Odoo ERP
• Update Magento product pricing when supplier or internal pricing changes occur
• Ensure product information remains accurate and consistent across Odoo and Magento
• Update obsolete or discontinued products on Magento and maintain accurate product statuses
• Support the Website Product Manager with uploading new products to Magento
• Review and maintain supplier product data and pricing records

Stock Availability & Ecommerce Updates

• Update Magento stock statuses when suppliers report products as out of stock
• Revert stock statuses when products become available again
• Ensure customers receive accurate online stock availability information
• Monitor supplier stock issues and maintain accurate internal system updates
• Help minimise customer order delays caused by inaccurate stock or supplier availability data

Purchasing & Purchase Order Administration

• Create and issue purchase orders to suppliers
• Use Odoo stock management workflows to generate purchase orders when stock levels reach reorder points
• Review and verify automatically generated purchase orders before submission
• Ensure purchase orders are accurate and aligned with operational requirements
• Maintain organised purchasing records within Odoo ERP

Goods-In & Delivery Processing

• Receive supplier deliveries into Odoo using scanned delivery notes
• Verify delivery documentation against purchase orders where required
• Maintain accurate and timely goods-in records
• Escalate discrepancies, missing items, or delivery issues to the relevant teams
• Support accurate stock control by ensuring deliveries are properly receipted

Sales Order Review & Customer Support

• Review incoming sales orders for potential fulfilment delays
• Identify orders affected by stock shortages, obsolete products, supplier delays, or availability issues
• Communicate customer updates regarding potential delays when required
• Provide suitable alternatives or solutions to customers where applicable
• Coordinate with purchasing, customer service, and product teams to resolve fulfilment issues efficiently

Requirements

• Previous experience in ecommerce administration, purchasing administration, stock control, product data management, or similar operational roles
• Experience using ERP systems, stock management systems, ecommerce platforms, or order processing systems
• Experience updating ecommerce product information, pricing, and stock availability
• Experience creating and managing purchase orders
• Strong experience with Odoo ERP is highly preferred
• Strong experience with Magento ecommerce platform is highly preferred
• Previous experience within retail, hardware, trade supplies, building products, ironmongery, or similar product-led industries is advantageous
• Experience reviewing sales orders and identifying fulfilment or stock-related issues is beneficial

Systems & Tools

• Odoo ERP
• Magento Ecommerce Platform
• Stock Management & Purchasing Systems
• Supplier Product Data & Price Lists
• Ecommerce Order Management Systems
• Spreadsheets, Shared Folders, Email, and Remote Communication Tools

Independent Contractor Perks

• Health insurance in eligible locations

• Permanent work from home

• Immediate hiring

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.