Overview

Looking for a highly organized, proactive professional to support dynamic construction and development projects? This role offers the opportunity to spearhead project tracking, document control, and crucial financial workflows while mastering top-tier project management platforms. If you have a background in US construction, a sharp eye for detail, and thrive in an independent, fast-paced environment, this is the perfect career move for you.

Schedule:

• Probation period (first 45 days): Monday–Friday, 9 AM – 4 PM (1-hour unpaid break included; 30 hours per week)
• Regular schedule: Monday–Friday, 8 AM to 5 PM (1-hour unpaid break included; 40 hours per week)
• Time zone: Central Standard Time

Responsibilities

Communications Management:

• Monitor, respond to, and organize incoming emails
• Track high-priority items and follow through on deadlines and deliverables
• Answer phone calls, transfer or take messages as needed
• Respond to emails in various Amani inboxes

Administrative Support:

• Maintain and organize digital files and project documents
• Improve and restructure file systems for better efficiency
• Develop written guides for internal processes and training
• Track follow-up items and assist with partner and city correspondence
• Manage email communication and keep documentation current

Financial & Project Support:

• Prepare and submit invoices to clients, lenders, and project partners
• Submit construction draw requests and track payments
• Monitor payment statuses and support tracking of outstanding receivables
• Reconcile received invoices using JobTread
• Use JobTread for tracking budgets and project data
• Gather and manage estimates for materials and project needs

Workflow Improvement:

• Suggest ways to improve workflows and boost efficiency across projects and operations

Requirements

• 3 years experience in project coordination or operations
• Background in construction or real estate development
• Strong organization and time management skills
• Clear written and verbal communication
• Skilled in Microsoft 365 (Outlook, Excel, Word, Teams)
• Familiar with QuickBooks Online and JobTread
• Able to manage tasks independently and meet deadlines
• 2 years minimum experience with US accounts
• 2 years of experience in the Construction industry
• Must be able to read architectural & structural plans

Preferred Candidates:

• Would have US construction company experience
• Ability to draw simple plans
• Speak Spanish and English

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance for eligible locations

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.