Job Overview

Our client is seeking a highly organized and detail-oriented COO Administrative Support Assistant to provide administrative and operational support across a growing, globally distributed team. This role is ideal for someone who thrives in a fast-paced environment, enjoys keeping operations running smoothly, and can manage multiple priorities with accuracy and professionalism. If you are a proactive operations professional who enjoys creating structure, supporting leadership, and keeping teams organized, this is a fantastic opportunity to support a collaborative team of approximately 15–20 people working across multiple time zones.

Schedule

Monday - Friday, 9:00 AM - 6:00 PM EST (40 work hours per week)

Responsibilities

• Provide day-to-day administrative and operational support to the COO and operations team.
• Maintain, organize, and update spreadsheets, documents, and operational records with a high level of accuracy.
• Assist with invoicing, payment tracking, and donation management using QuickBooks.
• Serve as the primary data registrar in Monday.com, ensuring accurate collection, entry, and management of traveler and program information.
• Coordinate and prioritize multiple tasks, projects, and requests across various departments.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements

• Previous experience as an Administrative Assistant, Executive Assistant, or similar support role.
• Working knowledge of QuickBooks, including invoicing and general account management.
• Strong proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar, and Drive).
• Exceptional attention to detail and organizational skills.
• Professional written and verbal English communication skills.
• Self-motivated, proactive, and comfortable working independently with minimal supervision.

Nice To Have

• Experience with Monday.com.
• Background in the nonprofit, education, or travel industry.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.