Job Overview

Our client is looking for an organized and proactive Executive Assistant (AroFlo) to become the operational backbone of a busy managing director within a growing solar energy business. This role goes beyond inbox management — you’ll play a key part in streamlining workflows, coordinating across teams, and ensuring day-to-day operations run efficiently.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM AEST (40 work hours per week)

Responsibilities

• Triage executive inbox daily using established protocols, flagging strategic, legal/risk-related, or urgent matters requiring executive input.
• Draft professional responses for executive approval and monitor and follow up on unanswered emails.
• Maintain structured email folder systems, filing taxonomy, and provide concise daily summaries highlighting priority items.
• Schedule, confirm, and coordinate internal and external meetings while protecting executive “deep work” time.
• Prepare short meeting briefs, send post-meeting follow-ups, and coordinate across departments to align priorities.
• Maintain training and license registers, track improvement notices, safety items, incident documentation, and compliance deadlines.
• Monitor contract and tender submission deadlines, ensuring documentation is current, organized, and audit-ready.
• Organize digital filing systems, prepare reports, record detailed meeting minutes, and coordinate travel logistics.
• Screen incoming calls, support special projects, and assist with job management coordination through AroFlo.

Requirements

• 2–3 years of Executive Assistant experience, preferably supporting C-suite or senior leadership.
• Strong proficiency in using AroFlo job management software.
  
• Demonstrated experience managing high-volume executive inboxes and strong calendar governance capability.
• Professional written and verbal English communication skills with a high level of discretion and confidentiality.
• Strong proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to work proactively and independently without immediate direction in a fast-paced environment.

Nice To Have

• Familiarity with WordPress, Adobe, and Canva.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.