Role Overview:

We are seeking a highly organized and proactive Administrative Assistant to support the daily administrative and operational functions of the business. This role is ideal for someone who can efficiently manage multiple tasks, maintain organized systems, and provide reliable support to a busy property development and construction team.

The successful candidate will play an important role in helping streamline operations, coordinate administrative tasks, and support communication across projects and stakeholders.

 

Schedule:

• Monday to Friday l 8am - 12pm l 20 hrs per week - Brisbane Time 

 

Key Responsibilities:

• Administrative & Operational Support
• Provide day-to-day administrative support to management and the wider team
• Manage calendars, appointments, meetings, and scheduling coordination
• Prepare and maintain reports, spreadsheets, project documents, and business records
• Organize and maintain digital filing systems and documentation
• Perform accurate data entry and maintain updated records across systems
• Communication & Coordination
• Respond to emails and business communications professionally and promptly
• Coordinate with suppliers, contractors, clients, and internal stakeholders as required
• Assist with follow-ups, task tracking, and project-related administrative coordination
• Support meeting preparation, note-taking, and action tracking
• Project & Business Support
• Assist with project administration and workflow coordination
• Support document preparation related to property development and construction projects
• Help maintain organized operational systems and improve administrative processes where possible
• Provide ad hoc administrative support as required by the business

 

Requirements:

• Proven experience in an Administrative Assistant, Project Administrator, or similar support role
• Strong organizational and multitasking abilities
• Excellent written and verbal English communication skills
• Close attention to detail and accuracy
• Ability to work independently and manage priorities effectively
• Proficiency in Microsoft Office and/or Google Workspace
• Reliable internet connection and professional remote work setup

 

Preferred (Nice to Have):

• Experience supporting businesses in the property development, construction, or trades industry
• Familiarity with project coordination or construction administration workflows
• Previous experience working remotely with Australian clients or teams

 

Success in This Role:

You will thrive in this role if you are:

• Highly organized and detail-oriented
• Reliable, proactive, and solution-focused
• Comfortable working in a fast-paced environment
• Able to manage multiple priorities with minimal supervision
• A strong communicator who can support both operational and project-related tasks efficiently

 

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations

 

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.