Job Overview

Our client is seeking an organized and detail-oriented Administrative Bookkeeper to support day-to-day administrative and financial operations. In this role, you will build and organize the bookkeeping infrastructure for a newly restructured standalone entity, Washington Empire LLC, while serving as a primary administrative point of contact. This position requires balancing core financial record-keeping with personal and professional administrative support for the business owner and his wife.

Schedule

Monday - Friday, 1:00 PM - 5:00 PM CST (20 work hours per week)

Responsibilities

• Manage and track all company financial obligations including credit cards, auto payments, rent, and payroll using QuickBooks.
• Set up and maintain the QuickBooks bookkeeping system from scratch for a newly restructured entity.
• Oversee calendar management, meeting scheduling, and appointment coordination for the business owner and his wife.
• Handle all inbound and outbound email correspondence with real estate agents, lawyers, partners, and employees.
• Prepare presentations, documents, and other materials as requested by the business owner or his wife.
• Develop and maintain email templates and standardized communication workflows to streamline daily operations.
• Serve as the primary point of contact for day-to-day administrative and financial operations on behalf of the business owner, coordinating with both the owner and his wife on task priorities.

Requirements

• Proven experience with QuickBooks, including account setup and ongoing financial management.
• Strong organizational skills with the ability to manage multiple priorities across bookkeeping and administrative tasks simultaneously.
• Professional English written communication skills for professional correspondence with external stakeholders.
• High level of attention to detail, particularly when handling financial records and scheduling.
• Ability to work independently with minimal supervision while keeping the business owner informed.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.