Job Overview

Our client, a psychological service practice, is seeking a proactive  Healthcare Operations Assistant  to act as an extension of the practice owner. This role combines executive support, project coordination, and recruitment administration in a fast-growing mental health organization with 100+ clinicians. The ideal candidate will become a trusted right-hand support partner to leadership, acting with urgency and ownership to keep operations moving forward.

Schedule

• Monday - Friday, Flexible hours with 2-3 hours of overlap with CST (40 work hours per week)

Responsibilities

• Manage and prioritize inbox communications, draft responses, and coordinate calendars, meetings, and travel.
• Track executive action items to ensure consistent follow-through across leadership priorities.
• Coordinate operational projects, business initiatives, office openings, vendors, contractors, and service providers.
• Assist with website updates and various practice expansion-related projects while strictly tracking deadlines.
• Post job advertisements, screen applicants, coordinate interviews, and manage overall candidate communications.
• Prepare official offers and oversee the administrative onboarding and hiring pipeline workflows.
• Respond to internal staff queries and coordinate communication across various clinical and administrative departments.

Requirements

• 3+ years of Executive Assistant, Operations, or Project Coordination experience.
• Professional written and verbal English communication skills.
• Strong organizational and project management skills.
• Highly proactive, responsive, and detail-oriented.
• Comfortable working independently in a remote environment.

Nice to Have

• Experience with recruitment or talent coordination is advantageous.
• HIPAA knowledge or healthcare industry experience is a bonus.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.