Job Overview

Our client is seeking an exceptional, highly seasoned Executive Business Partner to serve as the Founder’s trusted right hand within a fast-growing Australian fintech business. This is not a traditional Executive Assistant role. Our client is looking for a commercially minded operator with more than 10 years of experience supporting senior executives, founders, or business leaders in high-growth environments. The ideal candidate has the executive presence, business acumen, and confidence to make decisions, engage directly with clients and stakeholders, challenge ideas when necessary, and act as an extension of the Founder.

You will be deeply embedded in the day-to-day operations of the business, ensuring priorities move forward, bottlenecks are removed, and critical initiatives are executed with urgency and precision. This role requires someone who thrives in ambiguity, remains calm under pressure, and can transition seamlessly between strategic conversations and hands-on execution.

Schedule: Monday - Friday, 6:00 AM - 10:00 PM AEST, with 1 hour unpaid break (40 work hours per week) 

Responsibilities:

Strategic Partnership & Operational Leadership

• Act as the Founder's trusted advisor and extension of leadership.
• Make informed decisions on operational matters within delegated authority.
• Drive execution of key initiatives and ensure follow-through across teams.
• Anticipate business needs, identify risks, and proactively implement solutions.
• Prepare the Founder with concise briefings, recommendations, and decision points.

Stakeholder & Client Management

• Represent the Founder professionally in interactions with clients, partners, and senior stakeholders.
• Lead and facilitate meetings on behalf of the Founder when appropriate.
• Build strong relationships internally and externally while maintaining credibility and discretion.
• Navigate sensitive conversations with diplomacy and sound judgment.

Cross-Functional Business Oversight

• Coordinate priorities across Operations, Finance, Legal, and external providers.
• Ensure critical projects remain on track and escalate issues with proposed solutions.
• Monitor key deliverables, deadlines, and strategic initiatives across multiple entities.
• Establish processes that improve efficiency and accountability.

Executive Operations

• Manage a complex and ever-changing calendar across multiple time zones.
• Coordinate high-priority meetings, ensuring preparation materials and follow-up actions are completed.
• Oversee global travel arrangements, including contingency planning and last-minute changes.
• Handle confidential communications and executive correspondence with exceptional professionalism.

Communication & Decision Support

• Draft executive communications, presentations, reports, and briefing documents.
• Filter and prioritize incoming requests based on strategic importance.
• Exercise independent judgment to determine what requires the Founder’s attention and what can be resolved autonomously.
• Serve as a sounding board and thought partner on operational and business matters.

Requirements

• Minimum of 10 years of experience in Executive Assistant, Chief of Staff, Executive Business Partner, or equivalent leadership support roles.
• Previous experience directly supporting a Founder, CEO, or senior executive in a dynamic business environment.
• Proven ability to manage operations, stakeholders, and cross-functional initiatives with minimal supervision.
• Experience handling high-level client and external stakeholder communications.
• Strong proficiency with modern business tools, including project management platforms, CRMs, and collaboration technologies.
• Demonstrated ability to influence outcomes and drive accountability across teams.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.