Overview

Step into a pivotal executive support role providing high-level administrative and operational coordination directly to the founder of a premier Digital Health advisory firm. This position is ideal for a highly organized, proactive professional looking to manage critical communications, scheduling, and document workflows within a sophisticated global industry.

Schedule

• Days: Monday - Friday
• Hours: 9am - 11am GMT or 10am - 12pm GMT (Aligned with client business hours)
• Client Location / Time Zone: United Kingdom (UK time zone)

Responsibilities

• Manage the founder’s inbox, highlighting priority items and ensuring completed tasks are properly filed
• Organise and schedule meetings, coordinating with relevant parties and providing calendar materials
• Keep SharePoint updated with contracts, NDAs, and other key documents
• Keep finances on track by uploading receipts and invoices into Anna Money (training provided)
• Provide daily updates to the founder and team via WhatsApp, e.g., status of pending responses or meetings
• Strategically attach relevant documents to calendar entries to ensure instant access during meetings
• Monitor communications for critical items, ensuring proper prioritisation and timely action
• Maintain an organised email filing system by archiving completed correspondence
• Execute established administrative processes with accuracy and efficiency
• Communicate professionally with meeting requesters, clients, and business contacts

Requirements

• Previous experience as an administrative assistant, executive assistant, or similar role
• Strong organisational and multitasking skills
• Excellent written and verbal communication in English
• High attention to detail and follow-through
• Comfortable managing emails, calendars, and document filing systems
• Ability to work independently while providing regular updates to the founder
• Experience with financial or accounting software is a plus; training on Anna Money will be provided

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.