Job Overview

Our client is seeking a highly organized and proactive Administrative Assistant (ClickUp Specialist) to support the founder by managing communications, coordinating administrative tasks, and helping maintain operational efficiency across multiple client accounts. This role will serve as a key extension of the founder, ensuring that emails, meetings, action items, and project requests are handled accurately and promptly. The ideal candidate has previous experience supporting companies, possesses excellent written communication skills, and can work independently while exercising sound judgment. This position is perfect for someone who thrives in a fast-paced environment, enjoys staying organized, and takes ownership of keeping priorities on track.

Schedule

• Monday to Thursday, 8 AM to 4 PM Central Time, with 1 hour unpaid break (32 hours per week))

Responsibilities

• Inbox Management & Triage: Manage and triage multiple email inboxes, sorting, labeling, and responding to routine correspondence on behalf of the founder.
• Meeting Documentation: Attend client and CMO meetings to capture detailed notes, action items, and key decisions.
• Project Ticket Submission: Submit project ticket requests and new deal entries through existing ClickUp forms.
• Daily Alignment Briefings: Conduct a daily morning briefing with the founder to review inbox activity, outline priorities, and flag items requiring operational input.
• Executive Correspondence: Draft and send scheduling replies and routine client communications directly from the founder's inbox.
• Action Item Tracking: Track and follow up on outstanding action items to ensure timely completion across client accounts.

Requirements

• Administrative Support Footprint: Prior professional experience in an administrative capacity or a role directly supporting a founder to organize their daily schedule.
• Linguistic Standard: Strong written communication skills with the ability to represent the founder's voice professionally in email correspondence.
• Software Familiarity: Foundational familiarity with ClickUp, specifically a basic understanding of how to navigate and submit forms or tickets.
• Operational Discipline: High level of attention to detail and strong organizational skills.
• Autonomy & Judgment: Ability to work independently and exercise sound judgment on routine tasks without constant oversight.
• Meeting Proficiency: Comfortable attending virtual meetings and producing clear, actionable executive summaries.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.