Job Overview

We are seeking a proactive Nonprofit Operations & Executive Coordinator to support our founder with daily administrative operations, documentation, and process building. In this 100% remote role, you will help transform high-level ideas into structured internal workflows, trackers, and Standard Operating Procedures (SOPs). You will manage day-to-day scheduling, email communications, and compliance tracking to build a solid foundation for our growing organization. This position is ideal for a highly organized, independent problem-solver who thrives in an early-stage environment and wants to drive long-term, mission-driven growth.

Schedule

Mon-Fri, 8 AM - 5 PM EDT (40 hours per week)

Responsibilities

Operations & Administration

• Support daily nonprofit operations and administrative activities
• Create and maintain organized documentation systems
• Manage emails, communication, scheduling, and operational follow-ups
• Develop internal workflows, trackers, and reporting processes
• Maintain records and important organizational documents
• Coordinate activities between leadership, partners, and future team members

Process Building & Organization

• Create SOPs and repeatable processes for business operations
• Help organize projects, priorities, and timelines
• Track progress on initiatives and ensure deadlines are met
• Identify operational gaps and recommend improvements
• Assist leadership with planning and execution

Nonprofit Support

• Assist with nonprofit administration and compliance tracking
• Support preparation of reports and organizational documentation
• Help manage donor, partner, and stakeholder information
• Maintain accurate records for transparency and future growth
• Assist with program coordination as initiatives expand

Requirements

• Experience in operations, administration, executive assistance, or nonprofit support
• Strong organizational and project management skills
• Excellent written and verbal English communication skills
• Ability to create processes and structure independently
• Comfortable working in an early-stage organization
• Strong documentation and reporting abilities
• High level of confidentiality and professionalism
• Ability to manage multiple priorities at once
• Knowledge of nonprofit compliance and reporting requirements is preferred
• Experience supporting founders or executives is preferred
• Familiarity with project management tools and creating SOPs/internal systems is preferred

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.