Are you a highly organized professional who thrives on keeping schedules, communications, and administrative processes running smoothly? We're looking for a reliable Administrative & Scheduling Coordinator to become an integral part of our growing team.

In this role, you'll be the backbone of daily operations—managing client communications, coordinating project schedules, tracking invoices, and ensuring critical documentation stays organized and up to date. If you enjoy working in a fast-paced environment, take pride in your attention to detail, and excel at providing exceptional customer service, we'd love to hear from you.

Schedule

• Mondays to Fridays, 8:00 am to 5:00 pm (US Eastern Time, 40 hours per week)\

Responsibilities

• Answer incoming calls and manage customer inquiries.
• Schedule estimates and manage the master project schedule.
• Conduct outreach to clients for invoice follow-ups and project updates.
• Maintain and track invoices and financial records accurately.
• Organize project documentation using Excel and spreadsheets.
• Provide reliable backup for existing team members during busy periods.

Requirements

• Exceptional English proficiency with a subtle, professional accent.
• High level of organization to manage multiple moving parts.
• Proficiency in Microsoft Excel and general office technology.
• Previous experience in administrative or basic accounting roles.
• Friendly and professional tone for client-facing communication.
• Reliability for a long-term, full-time commitment.

Nice-to-Have

• Must operate within or close to the client's time zone to ensure full scheduling alignment.

Scope

• Remote position working with a US-based electrical contractor.
• Blend of administrative, accounting, and client relations tasks.
• Opportunity for long-term career growth within the company.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health insurance coverage for eligible locations

Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.