Overview:

We are seeking a highly organized and proactive Executive Operations & Project Coordinator (Sales & CRM) to support leadership across multiple business entities. This role is primarily focused on operations and project coordination, with light Sales Development support to help manage leads, coordinate client follow-ups, and assist with proposal preparation. We are looking for someone who is exceptionally organized, execution-driven, and comfortable working across both internal operations and client-facing coordination activities, with some familiarity with sales or business development processes. 

Schedule: Monday - Friday | Flexible within clients business hours,  AEST | With 1 hour break (40 work hours per week)

Responsibilities:

Executive & Administrative Support

• Manage day-to-day administrative operations across multiple business entities
• Handle document management, filing, and version control (SharePoint or similar systems)
• Prepare, format, and send client documents including proposals, contracts, and invoices
• Support leadership with scheduling, coordination, and operational execution
• Maintain organized workflows across multiple projects and stakeholders

Project Coordination

• Coordinate client onboarding, workshops, and internal project delivery timelines
• Manage logistics for events, training sessions, and client programs
• Track progress across multiple projects and ensure deadlines are met
• Serve as the coordination point between leadership, internal teams, and clients
• Ensure smooth execution from planning through to delivery

Light Sales Development Support

• Assist with lead follow-ups and client communications
• Support CRM updates (GoHighLevel or similar systems)
• Help coordinate proposals and basic sales pipeline organization
• Ensure timely responses and follow-ups with prospects and clients
• Support conversion process by maintaining structured sales activity tracking

Systems & Reporting

• Maintain CRM accuracy and operational tracking systems
• Support reporting on project progress, client activity, and workflows
• Ensure proper documentation across all systems

Requirements:

• Proven experience in executive assistance, project management, or operations support 
• Exposure to sales development, lead follow-ups, or CRM management is a strong advantage
• Strong organizational and multitasking abilities
• Professional English communication skills for international business calls.
• Ability to work independently with minimal supervision
• Experience with CRM tools (GoHighLevel or similar) preferred
• Strong attention to detail and high execution discipline
• Comfortable working across multiple projects and business units
• Proactive, structured, and solution-oriented mindset

Ideal Candidate Profile:

• Highly organized and structured operator
• Strong background in executive support or project coordination
• Comfortable handling multiple priorities at once
• Some exposure to sales, lead follow-ups, or CRM systems
• Proactive and takes ownership without needing constant direction
• Detail-oriented with strong execution discipline
• Thrives in fast-paced, multi-business environments

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.