Job Overview

We're looking for a detail-oriented Virtual Office Assistant to provide administrative and operational support for their growing business. This role will serve as the central point of coordination for office activities, helping monitor project opportunities, track employee hours, manage communications, and support the bidding process. The ideal candidate is highly organized, proactive, and capable of working independently while following established procedures and daily workflows.

Client Overview

Our client is a growing commercial services company that manages multiple projects across North Carolina. Their team is focused on delivering high-quality work while maintaining efficient office operations, accurate project tracking, and strong communication with clients and stakeholders. As the business continues to expand, they are seeking a reliable Virtual Office Assistant to help ensure administrative processes run smoothly while field operations remain the primary focus.

Schedule: Monday - Friday, flexible within 9:00 AM - 5:00 PM EST (20 work hours per week)

Responsibilities

• Monitor the Industrial Project Services (IPS) commercial project platform daily to identify and flag new public project opportunities throughout North Carolina
• Record, update, and maintain accurate employee timekeeping records in Excel spreadsheets using information submitted via email and text message
• Respond to incoming emails professionally and promptly, ensuring timely acknowledgments and follow-ups
• Follow established daily checklists to ensure office systems, workflows, and processes are completed consistently
• Support the bidding process by tracking deadlines, organizing documentation, and ensuring required tasks are completed
• Maintain organized digital files and project records using Google Drive and Microsoft Office applications
• Assist with general administrative coordination to support daily business operations
• Track outstanding tasks and communicate important updates to the owner
• Help identify and prevent administrative gaps that could impact project execution or business operations
• Provide additional administrative support as required

Requirements

• Previous experience in an administrative assistant, virtual assistant, office coordinator, or similar support role
• Strong proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Experience using Google Drive and cloud-based file management systems
• Ability to follow structured processes, checklists, and standard operating procedures
• Experience supporting construction, commercial services, trades, or project-based businesses is highly regarded

Independent Contractor Perks

• Permanent work from home
• Immediate hiring