Job Overview

We're looking for a detail-oriented  Finance & Contracts Coordinator (Bookkeeping | QuickBooks | PandaDoc) to support the financial and administrative operations of a growing multi-entity aviation training group. In this role, you'll manage inter-company invoicing, bank reconciliations, accounts payable and receivable, payroll data, contract preparation, and digital signature workflows while ensuring financial records and documentation remain accurate, compliant, and aligned with billing requirements.

This is an excellent opportunity for a proactive professional who enjoys taking ownership of finance and contract administration, improving processes, and maintaining high standards of accuracy in a fast-paced, collaborative environment.

Client Overview

Our client is a growing aviation training group operating multiple businesses within a highly regulated industry. They are committed to operational excellence, financial accuracy, and continuous improvement, offering the opportunity to play a key role in supporting the organization's financial integrity and business operations while contributing to its continued growth.

Schedule

• Monday – Friday, 10:00 AM – 7:00 PM Vancouver British Columbia (PDT) (40 hours per week)

Responsibilities

• Financial Control: Manage external and inter-company invoicing; perform accurate bank reconciliations; and coordinate AP/AR, supplier payments, and payroll data.
• Contract Management: Prepare and customize contracts using company templates and manage digital signature workflows via PandaDoc.
• Documentation Audit: Validate that all contracts match billing structures and payment plans to prevent revisions; track renewals for aviation-specific licenses and medicals.
• Operational Discipline: Maintain structured digital filing systems and clean CRM data, identifying inconsistencies before they escalate into backlogs.
• Reporting: Provide financial reporting support and coordinate payment approvals across several related business entities.

Requirements

• Strong background in bookkeeping, bank reconciliation, and AP/AR management.
• Experience and proficiency with PandaDoc, DocuSign, or similar contract management platforms
• High-level Excel skills. Proficiency in QuickBooks Desktop is highly preferred.
• Fast learner with the ability to process complex instructions and ask intelligent clarifying questions once.
• Excellent written English for professional contract preparation and team coordination.
• Ability to work the graveyard shift consistently without personal disruptions.

Qualifications

• Minimum 3 years’ experience is required
• Experience in the aviation, logistics, or training sectors (Highly Regarded).
• Demonstrated ability to manage multiple entities or inter-company billing (Preferred).
• A track record of high-stakes documentation control where accuracy is a regulatory requirement.

Hiring Process

Shortlisted candidates will be required to demonstrate their capability through:

• Reconciliation and invoice error-detection tests.
• Contract accuracy exercises.
• An attention-to-detail and cognitive assessment.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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