Overview

We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to support daily operations, client communications, and administrative processes. This fast-paced role offers the opportunity to help improve internal processes from lead intake through contract execution while working independently with excellent attention to detail.

Schedule: Monday to Friday 10am to 2pm EST

Responsibilities

• Respond to incoming client inquiries using established templates to ensure timely follow-up
• Maintain accurate client records and update information within the CRM
• Schedule follow-up communications and Zoom meetings with prospective clients
• Prepare and send proposals, agreements, and contracts once opportunities are confirmed
• Assist with the creation and maintenance of internal Standard Operating Procedures (SOPs)
• Build and manage a database of industry contacts, including planners, venues, hotels, and strategic partners
• Provide general administrative and operational support as needed

Requirements

• Previous experience as an Administrative Assistant, Virtual Assistant, or similar support role
• Strong organizational and time-management skills
• Proficiency with Google Workspace (Google Drive, Docs, Sheets, Calendar, etc.)
• Excellent written communication and attention to detail
• Ability to work independently and manage multiple priorities
• Experience using CRM platforms and maintaining accurate data records

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.