Job Overview

Our client is seeking a highly organized, proactive, and emotionally intelligent Executive Assistant to provide dedicated support to the CEO of a growing healthcare practice specializing in child therapy and mental health services. This role serves as the CEO's trusted right hand, ensuring seamless day-to-day operations through exceptional calendar management, executive communications, administrative support, and client coordination. The ideal candidate is an experienced Executive Assistant who thrives in a fast-paced environment, demonstrates outstanding attention to detail, and is comfortable managing confidential information with professionalism and discretion. Experience supporting healthcare, behavioral health, or therapy professionals is highly desirable.

Schedule: Monday - Friday, Flexible within client's business hours | Mountain Time

Responsibilities:

Executive Support

• Manage and maintain the CEO's calendar, including scheduling meetings, coordinating appointments, and sending calendar invitations.
• Prioritize the CEO's schedule to maximize productivity and minimize scheduling conflicts.
• Monitor the CEO's email inbox, prioritize correspondence, and flag urgent matters requiring immediate attention.
• Draft, proofread, and send professional internal and external communications on behalf of the CEO.
• Prepare and distribute meeting follow-up emails, action items, and summaries.

Client & Administrative Coordination

• Coordinate client onboarding communications and ensure all post-booking administrative tasks are completed accurately.
• Submit client insurance information and assist with insurance code verification and benefits processing.
• Maintain accurate client records while ensuring confidentiality and compliance with organizational procedures.
• Serve as a liaison between the CEO, internal staff, and external clients to ensure timely communication.

Financial & Administrative Support

• Organize, track, and submit receipts, invoices, and financial documentation to the company's accountant.
• Assist with general administrative projects and operational tasks as assigned.
• Maintain organized digital filing systems and documentation.

Operational Support

• Learn and utilize specialized mental health, scheduling, and insurance platforms.
• Support continuous process improvements to enhance operational efficiency.
• Anticipate executive needs and proactively resolve administrative challenges.
• Handle sensitive and confidential information with the highest level of professionalism.

Requirements

• Minimum of 1 - 2 years experience supporting C-suite executives, founders, or senior leadership.
• Proven experience in executive calendar management and email management.
• Comfortable learning industry-specific software and operational processes.
• Proficient with Google Workspace, Microsoft Office, and virtual collaboration tools.

Nice to have:

• Experience working in healthcare, behavioral health, mental health, therapy, or medical administration.
• Familiarity with insurance verification, benefits coordination, or medical administrative workflows.
• Previous experience supporting remote executives or distributed teams.
• Experience working with confidential client information in compliance-focused environments.
• Experience utilizing AI (Claude, ChatGPT) to help automate systems where possible.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.