Role Overview:

Seeking a highly organized, proactive Monday.com Expert & Project Administrator. This is a hybrid role blending technical platform mastery with daily operational support.

You won’t just be building workflows; you will be the heartbeat of our daily operations. You will be responsible for setting up, optimizing, and maintaining our Monday.com workspace while actively managing day-to-day administrative tasks, tracking deadlines, chasing open items, and ensuring our creative projects run seamlessly.

Schedule:

• Mondays to Fridays, flexible schedule within the client’s business hours (but requires a consistent daily presence to handle daily admin and stand-ups)
• US Central Time, 20 hours per week

Key Responsibilities:

• Monday.com Architecture & Optimization
• Workspace Design: Build, customize, and maintain Monday.com boards, dashboards, views (Gantt, Kanban, Calendar), and workspaces tailored to creative studio workflows.
• Automation & Integration: Implement advanced automations and integrate Monday.com with external tools (e.g., Slack, Google Workspace, Email, Adobe Creative Cloud) to streamline operations.
• Data Integrity & Maintenance: Audit the platform regularly to clean up outdated data, archive completed projects, and ensure the team is utilizing the tool effectively.

• Active Project Management & Deadline Tracking
• Actively monitor project boards daily to identify bottlenecked tasks and proactively chase team members for open items, status updates, and deliverables.
• Deadline Management: Keep track of production schedules, ensuring all milestones are met and flagging potential delays to leadership before they become issues.
• Meeting Support: Attend production meetings to take notes, log action items directly into Monday.com, and assign tasks to relevant team members in real-time.

• Office Administration & Documentation
• General Admin: Assist leadership with daily administrative tasks, including organizing digital files, managing shared drives, and handling basic studio documentation.

Requirements:

• Advanced proficiency in Monday.com, including:
• Complex formulas
• Automations
• Dashboards
• Workspace and board management
• Proven experience in Project Management or Project Coordination, preferably within a creative agency, studio, or marketing environment
• High emotional intelligence with the ability to confidently and professionally follow up with stakeholders to keep projects on track
• Excellent written and verbal communication skills
• Experience developing and maintaining clear documentation, workflows, and Standard Operating Procedures (SOPs)
• Monday.com Product Certification or equivalent certification is an advantage (preferred)

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.