Job Description: Accounts Payable & Reconciliations Specialist

 

Position: Accounts Payable & Reconciliations Specialist

Classification: Full-Time, Independent Contractor (Permanent Work from Home)

Schedule: Monday – Friday, 8:00 AM – 5:00 PM EST (Strict adherence required)

Target Start Date: Immediate Hiring

About The Company

The company is a premier third-party hotel management company overseeing a rapidly growing portfolio of 37 hotels across the Midwest region. To maintain our standard of top-tier financial performance and ensure a seamless, efficient month-end close process, our corporate accounting team is expanding.

The selected candidates will join a robust, established financial ecosystem comprising one AP Manager, four Senior Accountants, and one Staff Accountant.

Position Overview

We are seeking two (2) detail-oriented and highly organized Accounts Payable & Reconciliations Specialists to provide critical support to our expanding corporate accounting team.

This role has been strategically refocused to prioritize high-volume data accuracy, rigorous bank reconciliations, and foundational accounts payable workflows within a structured, deadline-driven multi-entity environment. The successful candidate will work closely with our Senior Staff Accountants to ensure financial data across all 37 properties is audit-ready and current.

Key Responsibilities

1. High-Volume Bank Reconciliations

• Perform accurate and timely bank reconciliations for multi-property and high-volume accounts across the portfolio.
• Investigate, track, and resolve discrepancies or variances in a proactive manner.

2. Detail-Oriented Data Entry & Compliance

• Execute high-volume data entry with a meticulous eye for detail.
• Audit and verify incoming financial data to proactively identify missing items, receipts, or critical supporting documentation from properties.

3. Accounts Payable Adjacent Support

• Manage foundational AP-adjacent duties to ensure vendor records, invoices, and multi-property databases remain current.
• Maintain organized accounting workflows to ensure data is strictly audit-ready at all times.

4. Tax Preparation Assistance

• Assist the corporate accounting team in the preparation, updating, and maintenance of sales tax spreadsheets across various jurisdictions.

5. Deadline & Portfolio Management

• Coordinate closely with Senior Staff Accountants to meet tight month-end and quarterly closing deadlines.
• Adapt to managing workflows for multiple entities/properties simultaneously without sacrificing accuracy.

Qualifications & Requirements

Experience

• Accounts Payable Experience (Mandatory): Proven, foundational experience in Accounts Payable workflows is strictly required.
• Multi-Property Experience (Highly Preferred): Prior experience handling AP or reconciliations for multiple properties, hotels, or corporate entities is a huge plus. Hospitality/hotel accounting experience is highly advantageous.

Technical Skills

• Accounting Software: Strong proficiency in corporate accounting software (direct experience with M3 accounting software is highly preferred).
• Excel Proficiency: Advanced Excel skills (spreadsheet management, formulas, data organization) are required for handling financial reporting and tax spreadsheets.

Core Competencies

• Adaptability & Multitasking: Proven ability to manage high-volume workflows for multiple entities concurrently within a fast-paced environment.
• Meticulous Accuracy: A strong detail-oriented mindset capable of catching data omissions or administrative errors instantly.
• Communication: Excellent verbal and written English communication skills, with the ability to confidently and effectively report findings to the Senior Accounting team.
• Reliability & Alignment: Absolute commitment to working a fixed schedule aligned strictly with 8:00 AM – 5:00 PM EST business hours.

Independent Contractor Perks

• Steady, Permanent Freelance Role: Stable, long-term contractor engagement with an established U.S. company.
• 100% Remote: Permanent work-from-home setup.
• HMO Coverage: Health insurance coverage provided for contractors in eligible locations.
• Immediate Onboarding: Rapid hiring process for qualified candidates.