Overview:

Our client is looking for a Part-Time Senior AU Bookkeeping Specialist (Xero | HubSpot | OfficeRnD) in bookkeeping and business administration, alongside HubSpot and OfficeRnD skills to support sales and marketing workflows. In this high-impact role, you'll bring your excellent communication and articulation to manage our clients' financial ecosystem and streamline daily operations alongside the founder. Australian bookkeeping experience—including reconciliations, BAS preparation, and financial administration—is highly preferred to help drive growth.

Our client operates a premier co-working and incubator space in Sydney, currently housing approximately 80 companies and 200 active members. Since 2009, they have successfully launched over 500 companies and continue to support a dynamic portfolio of tech-focused ventures. As part of a seven-company portfolio, they sit at the intersection of real estate, service delivery, and technology innovation.

Schedule: Flexible schedule during client's business hours, AEST | Part-time

Responsibilities:

• System-Driven Bookkeeping: Maintain precise data flow and alignment across the entire tech ecosystem (OfficeRnD, Xero, Stripe, and Payrix)
• Invoicing & Revenue Workflows: Oversee monthly invoicing generated via OfficeRnD (memberships, meeting room hires, lockers, fobs) synced into Xero, as well as ad-hoc Xero invoicing for casual visitors
• Reconciliations & Settlements: Reconcile gateway transactions (Stripe and Worldpay for Platforms / Payrix) and track final batch settlements into the primary Commonwealth Bank account
• Accounts Payable & Documents: Manage bill automation via email redirects and team uploads
• Financial Reporting & BAS: Oversee monthly reconciliation, BAS preparation, and automated reporting in Xero with high accuracy
• Operational & Marketing Support: Support administrative functions across business platforms, specifically using HubSpot for CRM management, sales, and marketing administration workflows, as well as Slack and Google Suite as needed
• Process Optimization: Identify opportunities to improve ledger schemas, streamline workflows, and document procedures for recurring tasks

Requirements:

• Xero Certification: Must have strong Xero experience (5–10 years of bookkeeping and business administration) in the Australian market
• Australian Bookkeeping Expertise: In-depth Australian bookkeeping experience, including complex reconciliations, BAS preparation, and financial administration
• Platform Integration: Demonstrated experience with OfficeRnD (or similar co-working/property management platforms) integrated with accounting software
• Payment Gateway Reconciliations: Strong hands-on experience reconciling payment gateways including Stripe and Worldpay for Platforms (Payrix) against bank batch settlements (Commonwealth Bank)
• CRM & Admin Support: Hands-on HubSpot experience supporting sales and marketing administration workflows
• Communication Skills: Excellent verbal and written communication skills with strong articulation
• Tech Literacy & AI: Demonstrated resourcefulness and problem-solving ability using modern AI tools like Claude or ChatGPT, paired with a "systems-driven, not transaction-driven" mindset
• Autonomy: Comfortable working autonomously as an external contractor with minimal supervision and a proactive communication style

Preferred Qualifications:

• Hands-on experience with HubSpot for CRM and automation workflows
• Familiarity with project management tools like Jira and Confluence
• In-depth BAS preparation experience in Australia
• A naturally curious, technically focused mindset with a passion for continuous learning

Why Join This Team?:

• Gain exposure to a diverse portfolio of tech companies and innovative projects beyond traditional bookkeeping
• Work directly with an experienced founder and high-energy team across seven different businesses
• Flexible, autonomous work structure tailored for an independent contractor
• Opportunity to expand responsibilities across the 500-company network and broader portfolio

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official social media platforms: Facebook, LinkedIn, TikTok, TikTok LATAM, Instagram LATAM.